Assistant Company Secretary

Overview
The role
Working closely with the Company Secretary to provide comprehensive governance and company secretarial support to IQUW and its Group companies. Ensure the delivery of high-quality services that uphold regulatory and statutory compliance, while maintaining adherence to Board procedures and best practice guidelines

Key Responsibilities

• Calendar Management

• Maintain the Board and Committee annual calendar, corporate calendar and compliance calendar, schedule meetings and diarise key dates and deadlines.

• Board and Committee Support

• Manage the Board pack production and distribution process and provide administrative support to directors and senior management, in this respect.

• Manage and support Board-level Committees, including agenda planning, paper preparation, attendance at meetings and taking accurate minutes and actions, including tracking and follow-up.

• Governance Support

• Manage the annual board evaluation and governance review process.

• Ensure governance policies/documents remain appropriate and fit for purpose.
• Review, amend and advise on any changes that may be required to Terms of Reference and Board Charters, to ensure they reflect changes to legislation, regulation and best practice.
• Provide support to Board Directors and Non-Executive Directors of Regulated Companies on Corporate Governance matters and compliance with UK Company law and regulation.

• Support the onboarding of new Directors and Board education and training.

• Subsidiary Management

• Manage Group subsidiaries, including ensuring the event driven filings are made and maintenance of company records and registers, in line with law and regulation.

• Functional Excellence

• Draft, review, amend and advise on function policies and procedures to ensure they reflect best practice and support the efficient running of the function.

• Team Collaboration

• Assist with general team administration and provide support to other team members.

• Proactively support group functions with ad hoc projects e.g. corporate structuring projects and transactions, integration of acquisitions and regulatory projects.

The above duties and responsibilities are not an exhaustive list and you may be required to undertake any other reasonable duties compatible with your experience and competencies. This description may be varied from time to time to reflect changing business requirements.

Essential Qualifications, Skills And Experience

• The Chartered Governance Institute qualifications or equivalent with a good working knowledge of Company Law and Corporate Governance Code and governance requirements.
• Excellent working knowledge of Company Secretarial practice
• Strong knowledge of UK Company Law in general and particularly the Companies Act 2006.
• Experience of the UK Corporate Governance Code
• Experience in Minute-Taking
• Good understanding of regulatory requirements/expectations and developments in the corporate governance field.
• Ability to work independently and on own initiative whilst being part of the wider Legal / Compliance / Company Secretarial team within the Group CRO function.
• Computer literate (good knowledge of MS Office suite – Excel, Word, Power-Point).
• Working knowledge of Companies Act / Diligent Entities and Board Intelligence (or equivalent company secretarial software).

Benefits

• Competitive Benchmarked Salary
• 25 days holiday
• Discretionary bonus scheme
• Employee assistance programme
• Annual holiday buy (up to 3 extra days)
• Salary sacrifice benefits
• Annual benefits reviews
• The option for professional qualifications and study support

Additional Information
A full job description can be seen here .