Executive Assistant to Board Director

This job is with EBRD, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Requisition ID 36253 Office Country United Kingdom Office City London Division Japan Full Time Contract Type Regular Contract Length Posting End Date 04/12/2025

Role Overview
The Board of Directors is divided into 23 Constituency Offices, representing the Bank's 77 shareholders. Each office typically has a Director, an Alternate Director and an Executive Assistant, although some offices may also have one or more Advisers. The Executive Assistant reports to the Director, but is also expected to provide administrative and secretarial support to the Alternate Director, as well as ensuring the smooth running of the Constituency Office. In addition, the Executive Assistant may be required to assist with more specialised tasks involving contact with government officials and other Constituency nationals.

Key Responsibilities And Deliverables
To provide administrative and secretarial support to the Director and Alternate Director, and ensure the smooth running of the Constituency Office. Responsible for the orderly conduct of routine administrative business of the office.

• Efficient diary management; arranging internal and external meetings; dealing with visitors.
• Making travel arrangements and hotel reservations; arranging visas as and when required.
• Dealing with expense records for Constituency budget purposes and handling appropriate claims relating to travel, hospitality and medical matters.
• Typing reports, correspondence and memoranda, photocopying.
• Drafting routine business correspondence as required.
• Distributing Board documents and other materials within the office and capitals.
• Monitoring communications with capitals and ensuring Constituency requirements are being looked after.
• Monitoring office budget.
• Deal with the necessary preparations for Annual Meetings and other major events.
• Maintaining an effective filing system.
• Other ad-hoc administrative and secretarial duties as required.

Knowledge, Skills, Experience And Qualifications

• Proven secretarial/administrative experience and sound knowledge of the EBRD, with an excellent performance record.
• Degree and/or equivalent relevant business experience.
• Fluent English, both written and spoken.
• Proficiency in Japanese is considered an advantage; however, it is not a requirement. We encourage applications from all qualified candidates regardless of language skills.
• Excellent organisational skills and ability to work on own initiative is required.
• Good typing skills (55 wpm).
• Computer literate: Outlook, Word, Excel, PowerPoint, SAP and Teams.
• Excellent communication skills, both written and spoken.
• Experience and knowledge in dealing with other institutions and the business community.
• Diplomatic skills and protocol experience to handle relations with authorities, business community and EBRD staff in a multicultural setting.
• Ability to adapt to change and respond positively to new challenges.

What is it like to work at the EBRD? / About EBRD
Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.

The EBRD Environment Provides You With

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
• A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness.
• An environment that places sustainability, equality and digital transformation at the heart of what we do.
• A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.

Diversity is one of the Bank's core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).