Receptionist Administrator

JobTitle:
Urgent and Emergency CareNavigator
Location
:Blackpool Victoria Hosp, Whinney Heys Rd, Blackpool FY3 8NR

Hours
:Part-time flexible position - hours to be discussed

This is a 24/7 service and shifts are 08:00-17:00, 12:00-21:00, 17:00-23:00 and 23:00-08:00. Flexibility within these hours will be required to deliver service needs

Pay:
£12.67per hour. Enhancements for Weekend, Bank Holiday & Overnight willapply.

Requirements:
Administration/Reception, Typing and TelephoneSkills

Desirable:
Patient Facing/ Customer Service, experience of working within a healthcaresetting

Reportsto:
Service Delivery Co-ordinators

Accountable to:
Systems DeflectionsLead

Closing Date:
2nd November 2025

TheRole
The post holder will be the first point of contact for patients accessing Urgent and Emergency Care and other areas of the hospital. You will use tools to book patients in and assist patients in using tools to navigate them to the best place of care for their presenting symptoms. Booking Ambulances into the Emergency Department. Answer telephone enquiries. Retrieve medical records. Provide administrative duties to the Urgent and Emergency Care Teams and any other tasks requested by Service Delivery Co-ordinators or Service Lead.

Duties And Responsibilities

• To provide a fast, accurate and effective face to face service to patients at the Urgent and Emergency Care Village gateway
• To work with patients and carers in a person-centered way, as well as other staff in different services, to help facilitate the patient/carer to the right service
• To take, record and process information received accurately and concisely using nationally recognised software
• Provide floor-walking and front of house support to users of the streaming and re-direction tool and to recognise when digital triage is not appropriate e.g., accessibility issues, capability, capacity
• To be able to gather essential information in a time efficient manner whilst always remaining polite and courteous
• Assisting patients to self-triage with the use of an iPad and directing to the appropriate area following the outcome
• To respond to telephone calls as the first point of contact for external communications, ensuring all calls are dealt with tactfully and confidentially
• Follow processes to register patients into the EmergencyDepartment
• Understand the different routes/pathways that patients access Urgent and Emergency Care
• Develop an understanding of local referral pathways within the local healthsystem
• To provide administrative support to the Urgent and Emergency Care teams and undertake any clerical work, administrative, data inputting and any other duties relevant to activities.
• Deal with enquiries face to face regarding other areas of thehospital
• To be able to communicate clearly, sensitively, and effectively with patients, carers and other professionals, taking into account different cultures, beliefs and communication needs
• To carry out duties in a courteous, empathetic, and helpful manner, always, and act in a way that promotes values of equality and diversity
• Be emotionally resilient and remain calm underpressure
• Identify when a patient needs urgent help and intervene appropriately by alerting relevant professionals
• Liaise with a wide range of medicalprofessionals
• Work within all relevant policies and procedural guidelines always, including service policies, procedures and processes which have fallen out of investigations and complaints.
• Co-operate with the Clinical Governance and management team when investigating complaints and incidents

General

• To engage and work with other stakeholders, such as the Ambulance Service, Trust personnel and General Practice staff to ensure an integrated approach around patients care and delivery.
• Maintain good relationships with other members of the staff team and stakeholders across all disciplines
• To follow safe working practices and to always comply with local Health and Safety Policies and Procedures
• To ensure confidentiality on all matters relating to patients and information obtained during employment and not to release such information to anyone other than those acting in an official capacity as instructed
• To recognise the importance of patient experience and value patient feedback

Our Key Expectations Are
Self-awareness Living authentically

Adaptability- Being ready to adjust depending on the situation

Openness What you see is what you get

Positivity with a real sense of being able to strive for the impossible

Generosity of spirit- Everyday should be an opportunity to act with kindness

Ability to have fun Taking the role seriously, whilst being yourself

Our Why:
To nurture an environment of inspiration, innovation and disruption so this people in our world receive exceptional healthcare for this generation, and the next.

Values:
Our organisational culture is very important to us, so it is vital that the successful candidate lives and breathes complimentary values and behaviours. Our behaviours should be in line with our values which form part of our Company DNA:

Fun:
People rarely succeed unless they are having fun. Happiness is healthy

Awesome:
We arent here to be average, were here to be awesome

Humble:
Were here to make a difference to the lives of others, NOT to see how important we can become

Brave:
We challenge the norm. We have the courage to get the difficult jobs done

Oompf:
We have natural oompf Its infectious

Go-getting:
We are intuitive to changing needs and respond quickly which we do with energy, ideas, and positivity

Come and be a part of our amazing team
We offer NHS Pension
Cycle to Work Scheme
Career Development Opportunities
Attendance Bonus
Staff Benefit Scheme
Free Tea & Coffee
Eye Care Contributions
TheService
FCMS Deliver Integrated Urgent Care Across The Fylde Coast. The Services Included In The Fylde Coast Integrated Urgent Care Service Are

• Blackpool Urgent TreatmentCentre
• Fleetwood Urgent TreatmentCentre
• Blackpool Victoria Urgent Treatment Centre which includes a GP out of hours provision across the Fylde Coast and the navigation of patients at the Urgent and Emergency Care Village Gateway
• Integrated CAS(Clinical AssessmentService)
• The Fylde Coast DVT Service
• The Fylde and Wyre Wound Care Service
• Primary care extended access/ hours provision for Blackpool, Fylde, andWyre

InformationGovernance:
Understand the importance of Information Governance
and
maintain the IG Toolkit on an annual basis.

Maintain accurate and comprehensive statistical information, ensuring legal and local requirements are met.

Safeguarding
Staff are to report any safeguarding concerns to managers on site and follow usual processes if they

become aware of any Safeguarding is everyonesresponsibility.

Training andSupport
Contribute to the identification of own training needs and participate in relevant in-service training

Train and support new members of staff in therole

Ensure all mandatory training is undertaken andmaintained

To attend staff meetings asrequired

Where necessary, relevant training in the operation of new or unfamiliar equipment, software or procedures will be provided or arranged.

The post holder will be expected to attend any necessary courses that provide relevant training.

OtherDuties
This Job Description will be periodically reviewed in the light of developing work requirements. This is an evolving role and, therefore, these duties are not exhaustive.

The role may change via discussion between the post-holder and line managers. The individual in post will be expected to contribute towards that revision.

The Service Lead may also ask for other duties to be carried out to the benefit of theorganisation.

Disability Confident Employer
-As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy

DBS -
This post is subject to the Rehabilitation of Offenders Act (Exemption Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. This will require three forms of valid ID to be produced and verified. The onboarding process is also subject to an Occupational Health check, suitable professional references and eligibility to work in the UK (with the requirement to provide relevant documentation as evidence)

Person Specification
Experience, Knowledge & Skills - Essential
Experience of dealing with the General Public

Evidence of good organisational skills IT skills

Excellent customer service skills

Empathetic to staff and patient needs Act with dignity and respect administrative experience

Sound working knowledge of Microsoft packages including, Word, Excel, and Outlook

Ability to manage and prioritise, whilst working under pressure

Emotional intelligence to be able to manage stress and have healthy coping mechanisms

Desirable
Experience within a healthcare environment Experience of working with clinical IT systems Understanding and knowledge of Information Governance

Experience or knowledge of safeguarding

Personal Qualities - Essential
Openness to learn new skills and apply these within the role

Professional conduct

Non-judgmental

Mature outlook

Self-motivation

Smart appearance

Enthusiastic andpositive

Always aim for the best possible outcome for both staff and patients

Flexible

Qualifications - Essential
Equivalent training/experience in reception/administration

Desirable
Educated to GCSE/OLevel standard, including English Language and Mathematics or equivalent training and experience in administration Evidence of further study

Communication Essential
Excellent oral and written communication skills

Excellent interpersonal skills with the ability to deal with difficult situations

Ability to adapt communicationstyles

Other Essential
Diplomatic/tactful and understanding the importance of confidentiality

Ability to demonstrate compassion and empathy

Ability to work under pressure, remain calm and focused

Ability to work within a team and at times in isolation

The organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staffto share this commitment. You will be expected to fulfil your mandatory safeguarding training at the level applicable to this role.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.