Educational Farm Administrator

We are seeking a highly organised and proactive Office Manager/Administrator to join our

team at Edfords Care Farm starting January 2026. This role is throughout the academic year only.

This pivotal role ensures the smooth and efficient running of the farm administrative, financial, and educational operations.

As the central point of contact for visitors, commissioning parties, and staff, you will play a

key role in coordinating communication, maintaining accurate records, and supporting

compliance with safeguarding and data protection standards.

The role also involves managing invoicing, bookkeeping, and policy documentation, while

supporting the coordination of educational programmes and the tracking of student progress.

Working closely with commissioning bodies, education providers, you will help ensure a

high-quality and well-organised service for all participants.

Key Responsibilities

Administrative and Office Management

 Oversee the day-to-day administration and smooth running of the care farm office.

 Maintain efficient filing systems (both electronic and paper-based) to ensure

accuracy, confidentiality, and GDPR compliance.

 Manage all incoming and outgoing correspondence, including emails, phone calls.

 Schedule appointments, manage calendars, and organise meetings, and give tours of

new students.

 Prepare and issue invoices to commissioning parties, schools, and funders in line with

placement agreements.

 Monitor payments, reconcile accounts, and follow up on overdue invoices.

Student Coordination and Record Keeping

 Liaise with commissioning parties, schools, and local authorities regarding student

placements, referrals, and progress.

 Process and track referral forms, ensuring all required information and documentation

are received and stored appropriately.

 Maintain accurate student records, attendance logs, and support plans.

 Email daily attendance reports to commissioning contacts.

 Track student progress and prepare summary reports for reviews and reporting

requirements.

Compliance and Policy Management

 Ensure all organisational policies and procedures are regularly reviewed, updated, and

implemented effectively.

 Support compliance with safeguarding, data protection, and health & safety

regulations.

 Assist management in preparing for audits, inspections, and external reviews.

 Maintain secure and confidential storage of all records and sensitive information.

Communication and Coordination

 Act as a central point of contact between Edfords Care Farm, external agencies,

parents/carers, and commissioning bodies.

 Facilitate effective internal communication by distributing updates, scheduling team

meetings, and coordinating training sessions or events.

Person Specification

Essential:

 Proven experience in office management or administrative roles, ideally within

education, social care, or a related field.

 Strong organisational and time management skills with exceptional attention to detail.

 Excellent written and verbal communication skills.

 Demonstrated ability to handle confidential information with discretion and

professionalism.

 Familiar with Google docs, Word, Excel

 Ability to work independently, prioritise effectively, and contribute as part of a small,

committed team.

Desirable:

 Experience liaising with commissioning bodies, schools, or local authorities.

 Knowledge of safeguarding, data protection, and care sector compliance.

 Experience in financial administration, including invoicing or bookkeeping.

 An interest in outdoor learning, therapeutic farming, or alternative education.

Job Type: Part-time

Pay: From £15,333.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Application question(s):

• Do you have experience working within Education or social care?
• Do you have experience using Google Docs, sheets etc?

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 3 years (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Work Location: In person