Utility Department Project Assistant

1 week ago

Whiteley, Hampshire, United Kingdom Encompass Geospatial Ltd Full time £27,500 - £40,000 per year

Location: Whiteley (onsite)

Contract: Permanent, part-time (16–20 hours per week Monday - Friday)

Reports to: Utilities Director

Team: 11 people

Compensation: Starting from £27,500 FTE (pro‑rata),

About the role

We're hiring a hands-on Project Assistant to keep our Utility Department running smoothly day-to-day. This isn't a PA role—it's a practical, project-support position focused on pre-site checks, light quoting within clear guardrails, scheduling discipline, and proactive client and team communications. Your work frees the Utilities Director to focus on stakeholder management, strategy, and growth.

What you'll do

·       Run pre-job checks (records, drawings/survey control), flag Traffic Management and other subcontractor needs early, and ensure everything's ready before a crew rolls.

·       Prepare and send small, standardised quotes after training, within agreed parameters.

·       Keep schedules tight: track under-runs/over-runs, book accommodation, arrange TM/jetters, raise PO requests, and line up the next jobs.

·       Be a second point of contact for clients and the team when the Director is on site or on leave; keep routine updates flowing.

·       Maintain tidy data: ensure CRM fields are complete and up to date; support basic reporting.

·       Keep an eye on POWRA and timesheets to support safety, performance, and compliance.

What we're looking for

·       Experience in project coordination, operations admin, or scheduling (utilities, construction, civils, or field-service environment ideal).

·       Confident with MS Office/Google Workspace; comfortable learning CRM/ERP tools.

·       Strong organiser: anticipates dependencies (TM, permits, subcontractors) and nudges people and tasks to done.

·       Clear communicator with a calm, helpful manner—internally and with clients.

·       Bonus: familiarity with utility records, survey control, or CAD workflows (no surveying required).

What we offer

·       Part-time, permanent role (16–20 hrs/week) with set core hours and some flexibility.

·       Training from the Utilities Director and support from the wider team.

·       A friendly, professional department where your work directly improves safety, quality, and delivery.

How to apply: Send your CV and a short note about your relevant coordination/scheduling experience and weekly availability.

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