Cover Manager

Job Overview

Oakgrove School is looking to appoint a Cover Manager to join our team. This is a key post in supporting the day to day running of the school and is suitable for individuals who have the skills and qualities to manage a role that is both varied and challenging. The ability to remain calm under pressure and to multi-task is essential. The main purpose of the role is to arrange cover for absent teaching staff, manage a team of cover supervisors, liaise with external agencies and oversee supply staff. The role includes responding to both planned and 'on the day' staff absences.

The Cover Manager will also support wider administration of the absence system alongside administration tasks to support the work of the Senior Leadership Team.

The successful candidate will be efficient and organised, have strong interpersonal skills, be able to use their own initiative and have proven experience of high-level administration. On occasion, this person may also be required to cover lessons however no previous teaching experience is required.

The working pattern for this role is 7.30am-3.00pm term time plus mandatory staff training days and attendance at summer exam results days.

Oakgrove has a reputation for achieving the highest results, for attainment and progress, in Milton Keynes for both KS4 and KS5 and we are very proud of the successes of our students. The behaviour of our students has been described as exemplary. We have a history of achieving exceptional results and destinations for our students. The staff team at Oakgrove is highly dedicated and supportive and we welcome new staff who share our ethos.

PRINCIPAL RESPONSIBILITIES

● Review answerphone messages to the absence line and arrange cover on a daily basis from 7.30am, with cover being arranged and communicated by 8am.

● Organise cover for daily sickness absence, planned absence and emergency cover in a timely and cost effective manner.

● Utilise SIMS and associated systems to manage cover requests and requirements.

● Support SLT with administrative tasks as required. This may include coordinating meetings, managing calendars, supporting external visitors and managing the administration for SLT and governors meetings.

● Maintain confidentiality regarding a staff member's absence.

● Update SLT and HR with cover requirements and absences on a daily basis.

● Liaise with HR regarding sickness absence in relation to fit note requirements.

● Maintain an accurate record of cover/absences throughout the year on SIMS.

● Engage external supply staff when necessary.

● Ensure there is cover work, registers and relevant resources for cover supervisors and supply agency staff.

● To be responsible for arranging emergency cover throughout the day.

● Organise room changes when necessary.

● Maintain good relationships with agencies to ensure we are provided with good quality staff.

● Meet supply teachers as they arrive, ensure safeguarding protocols and carry out a short induction for those new to school.

● To line manage the cover supervisors including training, absence and performance management including regular observations.

● Follow Oakgrove's Behaviour Management policy while covering lessons/ school activities.

● Attend and participate in meetings as required.

We may invite applicants to interview before the closing date. We reserve the right to close this vacancy early in the event of us receiving a large volume of applications. For more information about the role or school, please contact

Job Types: Full-time, Part-time, Permanent

Pay: From £25,467.00 per year

Expected hours: 35 per week

Benefits:

• Company pension
• On-site parking
• Sick pay

Work Location: In person