Academic Registrar

The Academic Registrar will work directly with the Academic Director, and is the most senior role in the Academic Office under the Director. A fundamental function of this role is to act as a credible and accomplished Deputy to the Academic Director in all aspects of the Academic Office. They will have a team of four to assist them in conducting their responsibilities.

Specifically, the Registrar will have responsibility for:

• Early-Career Researchers, including postgraduates (supported by a Graduate Administrator): academic administration for on-course postgraduate students, and will be key in developing the postdoctoral and postgraduate experience in this key area within College;
• Admissions (supported by an Admissions Officer and Access Officer): managing the admissions process for undergraduates and taking a part in the admissions process for postgraduates;
• Student disability and finances (supported by a Student Support Officer): will act as the College's Disability Lead, overseeing the provision of support for students with disabilities and individual requirements;
• Equality, Diversity and Inclusion considerations for students: taking an active role in the College EDI Committee and advising on issues relating to student provision.

Please note interviews will be held in person at Jesus College in Central Oxford on Friday 6th February 2026.

Please refer to the attached Job Description.

Essential skills and experience

• A Master's level qualification, and ability to relate with the demands placed on the graduate community;
• Proven ability to confidently deal with a variety of people at all levels of an organisation, and with those beyond such as applicants, schools, parents, and external bodies;
• Good problem-solving skills and the ability to exercise judgement and take initiative;
• Ability to deal with a wide range of responsibilities and with casework arising from the day-to-day functioning of the College as well as strategic matters;
• Proven administrative skills, including evidence of operating at a senior level;
• Ability to work calmly under pressure, prioritising work and meeting competing deadlines;
• Evidence of working in an organised and methodical manner, with accuracy and excellent attention to detail;
• Strong written and oral communication skills and ability to act as Secretary/minute taker at senior meetings;
• Excellent team-working skills and ability to work co-operatively with others and build constructive relationships;
• The ability to deal with sensitive and confidential matters with discretion;
• Ability to supervise the work of staff;
• Excellent IT skills.

Desirable

• PhD/DPhil qualification;
• Experience of working in an academic setting;
• Experience of working with postgraduates and/or early-career researchers.

As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:

Meals - A free meal is available when on duty and the kitchen is open.

Holiday - A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.

Pension - On joining the College you will be automatically enrolled into the University Superannuation Scheme, ("USS").

Employee Assistance Programme - 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.

Bus Ticket Loan - You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.

Personal Development - Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.

Family-friendly policies - The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.

Childcare Services - Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.

Oxford University Discounts - College staff will receive a University card which provides the following discounts:

• Free entry to Oxford Colleges and libraries
• 10% discount in some University shops.
• Free access to the University Botanical Gardens and Harcourt Arboretum.
• Discounted computer software from the University Computing Service.

Access to Sports Facilities and Punt Hire - Staff may use the College's sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.

Library - College staff have access to the Meyricke Library, open 24 hours a day.

Eye Test/Glasses Reimbursement - a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.

Flu Vaccinations - a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.

Staff Entertainment - The College arranges social events including coffee mornings, staff summer and Christmas party as well as a children's Christmas party.

Electric Vehicle Salary Sacrifice Scheme (subject to earnings criteria) - via Tusker.

Cycle to Work Salary Sacrifice Scheme – by Green Commute initiative.

Secure Bike Parking - bikes can be locked away securely on site.

On site Gym - Induction required prior to use.

Multifaith Room – available for staff and students.

Discounted Guest Rooms - Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.

Jesus College combines academic excellence in teaching and research with an informal, vibrant, and supportive community. We currently have 400 undergraduates, 300 graduates, 110 Fellows, 50 lecturers and 90 support staff . Over 5,300 Alumni are in touch with the College, spread across 84 countries. Over 800 of our Old Members came back to College in the last twelve months and we hope that that number will continue to rise.