Senior Administrative Specialist- Transportation Department

Department:

Transportation

Start Here. Grow Here. Stay Here.

Are you an administrative pro who excels at providing outstanding customer service and supporting a busy Transportation Department? In this role, you'll perform advanced clerical and administrative duties requiring independent judgment, attention to detail, and confidentiality. You'll manage calendars, schedule appointments, and help streamline and improve routine work processes to enhance departmental efficiency.

The pay starts between $ $24.00/ hour (based on experience), and benefits begin within 60 days of hire. Apply today to join this dynamic team in our Transportation Department

About this Position

In this role...

• General Office Support: Performs general office duties to ensure smooth daily operations
• Procurement: Manages ordering and purchasing of supplies using a P-card
• Document Management: Prepares, files, copies, and scans documents, organizing both digital and physical files
• Event and Meeting Coordination: Assists with the coordination of events and arranges meetings with staff, developers, and other management personnel
• Inventory Management: Supports the department by assisting with and maintaining accurate inventory records
• Purchasing & Payment Processing: Creates and manages purchase orders (PO), change orders, and payment requests. Processes approved invoices using the Onbase system for payment
• P-Card Administration: Acts as the dedicated P-Card purchaser for the Transportation department, ensuring compliance with procurement policies
• Financial Reporting: Assists with the preparation and analysis of departmental budget reports
• Vendor Management: Requests updated insurance certificates from vendors to ensure compliance and mitigate risk

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

• An Associate's Degree from an accredited college or university in Business Administration or related field AND four (4) years of experience in job related field
• -OR- Bachelor's Degree from an accredited college or university in Business Administration or related field AND two (2) years of experience in job related field
• -OR- Six (6) years of experience in administrative experience with some executive exposure at managers discretion
• Valid Florida Driver's License at time of hire

Preferred Qualifications: 

• Expereince or knowledge of Field and infrastructure with asset management

About Everything Else

Starting Pay Range: $ $24.00/ hour, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options:

• If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits
• For more information about employee benefits, please click this link or visit for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

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