Executive Assistant

1 day ago

London, Greater London, United Kingdom Millennium Full time

Job Function Summary
We are seeking an Executive Assistant to support senior members of the EMEA Equities team in London. This is a fast-paced position in a dynamic environment. This will be a fully onsite role.

Principal Responsibilities

  • Arrange, confirm, and manage very busy calendars; scheduling meetings, external candidate interviews and related logistics;
  • Assisting with on the ground schedules and arrangements for Senior leadership team visitors
  • Arranging travel and entertainment
  • Submission of expense reports
  • Partnering and building relationships with many other departments in the firm
  • Coordination of internal and external events including learnings & development modules, investment professional roundtables and speaker series'
  • Assisting in the onboarding of analyst hires with core departments across EMEA.
  • Proactive communication to help EMEA equities team prepare and organise for upcoming events.

Qualifications/Skills Required

  • Discretion and understanding of sensitivity of information are a must
  • Substantial experience in a similar capacity, within Financial Services
  • High sense of urgency; Able to prioritize in a fast moving, high pressure, constantly changing environment
  • Very strong communication skills in person, on the phone, and by email
  • Experience and skill in Microsoft Outlook, Excel, Word, PowerPoint
  • Must be a self-starter, with excellent organization and prioritization skills
  • Quick learner; Detail oriented; Demonstrable thoroughness and strong ownership of work
  • Excellent judgment; Independent thinker and resourceful
  • Good team player, able to roll up their sleeves, with a strong willingness to participate and help others

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