Junior Executive Assistant

About Us

Signix Ltd is a trusted partner of several social landlords including local councils, housing associations and other organisations such as the Ministry of Defence. We ensure the safety of several thousand residents every month through planned, responsive, and capital programmes, tailored to client specification, and our customer's individual needs.

Location

Chertsey

Job Overview

Signix Ltd is a dynamic, multi-disciplinary organization committed to operational excellence, innovation, and compliance. We pride ourselves on fostering a collaborative culture where every team member contributes to our strategic goals. As we continue to grow, we're seeking a proactive and detail-oriented Junior Executive Assistant to support our Directors and gain exposure across all facets of the business.

This is a unique opportunity for a highly organized and ambitious individual to work directly with the Directors of Signix Ltd. The Junior Executive Assistant will play a pivotal role in supporting day-to-day operations, managing administrative workflows, and ensuring the smooth running of executive functions. The role offers broad exposure to HR, finance, operations, facilities, and strategic planning, making it ideal for someone looking to build a career in business administration or executive support.

Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments across departments
• Monitor and respond to emails on behalf of Directors, ensuring timely follow-up
• Prepare meeting agendas, take minutes, and track action items

Administrative Operations

• Draft formal communications, internal memos, and procedural documents
• Maintain filing systems, shared drives, and document traceability
• Assist with onboarding processes and staff coordination

HR & Payroll

• Support HR documentation, absence tracking, and employee records
• Assist with payroll inputs, Benefit in Kind (BIK) reporting, and P11D preparation
• Liaise with internal and external stakeholders on compliance and policy matters

Finance & Invoicing

• Process invoices, track payments, and support monthly reporting
• Reconcile expenses and assist with budget tracking
• Coordinate with finance teams to ensure audit-readiness

Office & Facilities Management

• Oversee general office upkeep, supplies, and equipment maintenance
• Coordinate with vendors, cleaners, and service providers
• Support health & safety compliance, workspace allocation, and facilities scheduling
• Assist with fleet management, staff ordering, and site logistics

Cross-Departmental Exposure

• Participate in operational planning and commercial documentation
• Contribute to internal improvement initiatives and workflow optimization
• Provide ad hoc support across departments as required

What We're Looking For

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Discretion and professionalism in handling sensitive information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• A proactive mindset with a willingness to learn and take initiative
• Prior experience in an administrative or support role is desirable but not essential

What You'll Gain

• Direct mentorship from experienced Directors
• Exposure to strategic decision-making and operational leadership
• Hands-on experience across HR, finance, compliance, and business operations is desirable
• A collaborative and supportive working environment
• Opportunities for professional development and career progression

Job Types: Full-time, Permanent

Pay: £25,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Work authorisation:

• United Kingdom (required)

Work Location: In person