Rota Co-ordinator/Workforce Planning Officer

2 weeks ago

Bishop Auckland DL AD, United Kingdom NHS Full time £40,000 - £80,000 per year

Collation of all information relating to incoming F1/F2/CT/ST doctors in readiness for the preparation, co-ordination, distribution and daily management of the Monthly DMH and UHND On-Call Rotas across the Trust in the Medicine Care Group. Constant changes and daily updates as a result of last minute swaps of duty, sickness etc. and continual leave applications. Set up, management and central point of contact for the DoMEC Trustwide database for Consultant Annual and Study Leave applications and Clinic changes/cancellations.

Promptly dealing with numerous applications/requests on a daily basis and liaising with Service Managers and the General Manager where necessary, identifying and notifying Service Managers of urgent requests to avoid late cancellation. Prompting Managers if the correct procedure has not been followed and instruction to all new users of the system. Keeping an up to date record of all authorisations. Manage and record Consultant Annual and Study Leave within the Division of Medicine Trustwide.

Co-ordination and recording of all Annual and Study Leave for Junior Medical Staff Trustwide within the Division, including authorisation of Junior Medical Staff Leave. Regularly challenging applications which would result in a staffing shortfall and suggesting alternative dates or rota swaps to resolve issues. Constantly monitor and record sickness absence of Consultants and Junior Medical Staff, ensuring all relevant departments are informed (also Deanery for CMT doctors) and shifts covered ensuring patient care is not compromised. Forwarding Return to Work interview forms to Clinical Supervisors and ensuring these are received, a copy kept and then forwarded onto Medical Staffing.

Co-ordinate and regularly re-deploy Junior Medical Staff at both UHND and DMH in response to the service needs (e.g sickness, absence due to bad weather) to ensure Medical wards are adequately staffed in times of unexpected shortage. Co-ordinate and regularly re-deploy Junior Medical Staff at both UHND and DMH in response to the service needs (e.g sickness, absence due to bad weather) to ensure Medical wards are adequately staffed in times of unexpected shortage. Manage, co-ordinate (from rota analysis) and negotiate all bookings of in-house locums for on-call cover, whilst using own initiative and persuasive skills in times of short notice, bearing in mind all financial implications on the annual Medical Staffing budget and EWTD directive and the impact on temporary staff, both Consultant and Junior. Frequently negotiate with temporary short term locum staff (consultants and juniors) to work extra hours on call, ensuring the restraints of the current EWTD are adhered to, bearing in mind all financial implications.

Liaising and booking in house Consultants for Locum PoD2, Winter Pressures and additional Bank Holiday duties at DMH and arranging authorisation and submission of claims. Also liaising, negotiating rates and booking Juniors for Winter Pressures and additional MAU and Bank Holiday duties. Ensure the recruitment of locum Medical Staff is cost effective and within a timely manner and producing monthly reports for Finance.

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