Administration Assistant

About the role

Balfour Beatty is a leading international infrastructure group. We finance, develop, build, and maintain the vital infrastructure that we all depend on.

We are currently seeking a dedicated and organised Administrator to join our team on a full-time basis to support our Isle of Skye Reinforcement Project.

This role will be site-based, initially supporting the reinforcement phase in Fort Augustus. Flexibility is key, as the successful candidate will provide vital administrative support across the full project.

This is an exciting opportunity to be part of a major infrastructure project, ensuring smooth operations and supporting project teams on-site.

What you'll be doing

As an Administrator you'll:

• In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12 - remove
• In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements - remove
• Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
• Maintaining absence/sickness/holiday trackers for weekly paid operatives
• Cover reception when required – screen telephone calls, deal with messages and enquiries
• Cover plan of the day when required
• Book conference rooms – internally and externally for team meetings
• Any other admin task that maybe required by their line manager / project manager
• Input invoices accurately and in a timely manner onto the WIMS system for payment

Who we're looking for

• A full UK driving licence is essential due to the remote location of this role

• Must have previous experience of working for a reactive business

• Good organisational skills
• Self-starter capable of meeting tight deadlines
• Good communication skills – verbal and written

• Good forward thinker and planner

• Articulate and persuasive

• Adaptable and able to respond to change.
• Actively involved
• Ability to perform consistently under pressure

Why work for us

Alongside the amazing opportunity, support and pride that you will gain from developing your career with one of the world's foremost infrastructure giants, you will also enjoy:

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions - non-work-related activities go for a walk, do some house duties etc.
• Opportunity to join into the company SIP scheme.
• Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
• Reward platform where you can get discounts off shopping, insurance, cars etc.
• Hybrid working (where applicable)
• Enhanced company sickness scheme
• Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, such as professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events.

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.

We have a BB Academy, which is a great resource to support you with your learning and development.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full at

About us

Balfour Beatty's Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources, and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone can thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans, and reservists.

As a Disability Confident Employer, we are committed to collaborating with people who have disabilities and long-term health conditions to remove barriers for them.

Job Reference: BBUK15096