Executive Personal Assistant

Executive/Personal Assistant (Part-Time, Evenings & Weekends) – Job Description

Executive/Personal Assistant (Part-Time, Evenings & Weekends)

702 Executive Group

Salary: Up to £20 per hour- Minimum 20 hours per week.

Location: Hybrid – remote working, client sites, and company workplace in Twickenham.

About Us

702 Executive Group provides premium executive and personal support to business owners, entrepreneurs, professionals, CEO's, and High-Net Worth individuals across the UK. We exist to lighten the load of our clients — helping them reclaim time, structure their priorities, and focus on what matters most.

As a growing and dynamic start-up, we pride ourselves on professionalism, trust, and flexibility. We are expanding our network of highly skilled Executive/Personal Assistants who bring continuity, consistency, and excellence to every client they support.

This is an ideal role for someone who is highly motivated, proactive, and comfortable working independently.

The Role

We're looking for a talented Executive/Personal Assistant to provide exceptional business and personal support to a portfolio of clients. You will be the person they trust to manage their day-to-day affairs — from diary management and travel arrangements to event coordination, project support, and household administration.

You will be joining a forward-thinking business that values initiative, adaptability, and meticulous attention to detail. You will work part-time on shift patterns (typically weekday evenings 4–8pm and weekends between 8am–8pm) with flexibility for additional hours and holiday cover as required.

This is a hands-on, varied, and rewarding role, offering exposure to multiple industries and clients.

Key Responsibilities listed below but are not limited to the below

Executive & Business Support

• Manage clients' calendars, appointments, and scheduling for meetings, events, and business travel

• Prepare and manage online banking, invoices, and reconciliations, working closely with accountants to ensure accuracy and documentation compliance

• Proofread correspondence and documents to maintain high professional standards and ensure accuracy and attention to detail

• Handle confidential information with absolute discretion and integrity

• Maintain data entry systems, backups, and organised filing structures for documents and digital assets

• Prepare and submit expense reports, carry out basic bookkeeping, make payments, and manage invoicing processes

• Research information, vendors, and opportunities to support client projects and business growth

• Act as the first point of contact between clients and partners, ensuring efficient and professional communication

Personal Assistant Duties

• Manage personal administration including car tax, MOTs, insurances, Private memberships, and household logistics

• Oversee property management and maintenance; liaise with contractors, security, and household staff (housekeepers, chef's, gardeners, chauffeurs)

• Coordinate social and business engagements, events, and private appointments

• Handle personal errands and ad-hoc tasks with efficiency and confidentiality

Travel, Events & Projects

• Organise travel logistics including flights, accommodation, ground transport, and itineraries

• Research and book venues and offices for meetings, events, concerts & retreats

• Join select events to support set-up, timings, and client or guest experience

Experience & Skills Required

• Minimum 4+ years' experience as an Executive Assistant / Personal Assistant or in a similar role

• Experience in customer service, providing outstanding support to clients and stakeholders

• Strong proficiency in Mac OS, with working knowledge of Microsoft Office Suite and Google Workspace

• Sound understanding of Excel, Word, and digital tools for task management and collaboration

• Proficiency in social media platforms (LinkedIn, Instagram, Facebook, X/Twitter); basic digital marketing/social media knowledge is advantageous

• Exceptional attention to detail with the ability to deliver precise, accurate, and high-quality work

• Excellent organisational and multitasking skills, with a structured and proactive approach to complete tasks in an efficient manner

• Strong communication skills – both written and verbal – with an excellent command of English

• Numerate, analytical, and confident managing administrative and financial processes

• Highly trustworthy, dependable, and discreet when handling sensitive information

• Proactive, resourceful, and solution-focused – able to work on your own initiative

• Positive, professional, and calm under pressure

• Flexible and adaptable to changing priorities in a fast-paced environment

• Enthusiastic about learning, growth, and continual improvement

• Own car and willingness to travel occasionally (advantageous but not essential)

What We Offer

• Up to £20 per hour, depending on experience

• Company pension scheme

• Flexible working arrangements to support work–life balance

• 20 days annual leave, plus 8 bank holidays

• Hybrid structure combining remote, client site, and in-office work

• Supportive and professional culture focused on personal growth and development