Workspace Facilities Assistant

5 days ago

London, Greater London, United Kingdom 14forty Full time

Workspace Facilities Assistant
Location:
London

Working Pattern:
Monday to Friday

Hourly rate:
Up to £17.31 per hour, depending on experience

We're currently recruiting a dedicated
Facilities Assistant
to help ensure the smooth running of the operations in 14forty on a full time basis, contracted to 40 hours per week.

As a Facilities Assistant, you will use your skills to maintain a high standard of facility management with the wider facilities team.

Could you bring your spark to 14forty? Here's what you need to know before applying:

Your Key Responsibilities Will Include

  • Be a friendly face for building users to see each day by welcoming and making sure visitors and staff are comfortable at all times.
  • Coordinate tasks related to Workspace initiatives and day to day business operations, including assisting with events as and when required.
  • Assist the wider team to ensure all site documentation including contractor paperwork, documents required for legal compliance, and the skills training matrix, are valid and in date.
  • Manage Workspace email Inbox including responding to stakeholders/users, task assignment and communication to the wider team.
  • Liaise with vendors and suppliers accordingly
  • Proactively coordinate the onsite meetings including manual setups and setup management
  • Ensure that the Security access-control database is managed correctly.
  • Assist with procurement as and when required, this may include locating parts, supplies, and materials, or ensuring there is sufficient stock.
  • Handle incoming post and packages, collecting outgoing and distributing incoming mail once per day.

  • Support the Facilities Manager by:

  • Carrying out small moves and changes (IT & Furniture handling)

  • Inducting contractors onto site including general health & safety induction
  • Engage sub-contractors monthly to ensure planned maintenance visits are carried out on time and planned with the wider team/business

  • Occasionally supervise contractors on site out of normal working hours

  • Manage stock and production of Access Badges

  • Control incoming service requests and distribute accordingly across the team
  • Representing Compass Group UK&I and maintaining a positive brand image
  • Complying with Health & Safety regulations

Our Facilities Assistant Will

  • Have previous experience within a similar role
  • Take initiative and make decisions that are right for our customers
  • Be adaptable and easily embrace changing priorities
  • Be a brilliant communicator and easily build relationships
  • Strive for excellence in an eager and motivated manner
  • Possess the ability to work under pressure

As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.

14Forty

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength

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