Project Assistant

2 days ago

Aberdeen, Aberdeen City, United Kingdom Kirby Group Engineering Full time

The Role
To assist the Project Management team, deliver all aspects of our Document Control works, with reference to project compliance with Kirby way, as well as assist with general site administration including procurement, documentation, administration, and good practice.

As document controller you will be responsible for the timely, accurate and efficient preparation and management of documents. Controlling the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or department.

Responsibilities

  • Maintaining the document Control of the project documents.
  • Working with the Project Management team to provide project management administration.
  • Establish Project Compliance with the Kirby way.
  • Provide Project procurement for small miscellaneous items and consumables.
  • To keep up to date key project files (electronic and hard copy) including the risk register, project programmes, drawings and technical information and provide information as required to other teams.
  • To collate and chase project information, remind team members of key deadlines and assist with ensuring the project is delivered on time.
  • To provide a central point of contact for communication of the progress of individual projects

Requirements

  • Strong Administration skills
  • Can-do and pro-active approach to project and procurement work
  • Confident phone manner
  • Excellent IT skills
  • Ability to work on different tasks at the same time and juggling priorities.
  • Excellent interpersonal communication skills for fostering good relations.
  • Preferable experience with document control
  • Preferable previous experience within the construction industry

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