Assistant Information Manager Document Control

Assistant Information Manager Document Control 

Position status: This opportunity is for a secured role that is due to commence shortly, subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site. 

Within our Construct business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

•    Safety first - Going home safe and well

•    Client focus - Deliver on our promise

•    Integrity - Always do the right thing

•    Create opportunity - for our people to excel

You'll be responsible for:

•    Following information management (IM) processes effectively and efficiently, ensuring adherence to standards (including ISO19650) for client-facing projects and programmes.

•    Contributing to the effectiveness of the project/programme IM function so that project personnel can access the information they need.

•    Supporting and guiding project/programme colleagues in IM practices and processes.

•    Providing assurance and quality control of documents and artefacts submitted and stored.

•    Assisting with the setup, implementation, and development of the Common Data Environment (CDE).

•    Contributing to the Global Digital Centre of Excellence, including sharing knowledge, processes, and case studies.

•    Coordinating activities to ensure successful project/programme management and delivery.

•    Managing work activities to achieve agreed objectives and providing performance management, development, and coaching.

•    Working collaboratively towards the common goal of net zero carbon transition, taking responsibility for identifying and managing associated carbon emissions and reductions during project delivery.

You'll need to have:

•    Right to work in the UK (or ability to obtain a visa if required).

•    Degree or equivalent qualification.

•    Demonstrable experience in information management or document control within construction projects.

•    Familiarity with ISO19650 standards and Common Data Environment (CDE) processes.
 

You'll also have:

•    Strong understanding of information management principles and techniques.

•    Experience using document management systems (e.g., Aconex, SharePoint).

•    Knowledge of naming, numbering, and filing conventions.

•    Awareness of security, cyber security, and data protection requirements.

•    Ability to work independently and as part of a team.

•    Excellent written and verbal communication skills.

•    Experience coordinating activities across multiple stakeholders.

•    Understanding of carbon and sustainability considerations in project delivery.

•    Commercial and financial awareness.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization. 

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval) 

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the 'Refer a friend' feature found within the relevant job.

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