Compliance Officer

Compliance Officer

Monday to Friday 9am-5pm

Fulham

Our client is a non-profit charity who are looking for an experienced compliance officer.

.

Key Responsibilities:

• Provide a positive image to its customers, stakeholders, and other relevant outside bodies.
• Provide input to the Corporate Plan and Team Plans through participation in Organisational, Departmental and Team Meetings.
• Provide appropriate 'team' cover in the absence of other staff as reasonably requested.

Property Compliance Responsibilities

Ensuring compliance with the relevant statute and regulation (as updated from time to time) by planning and overseeing delivery of the heating servicing Programme (including gas, oil, solid fuel, LPG, ASHP & renewables and electric) to the relevant standards. Including individual and communal systems

• Asbestos management (Control of Asbestos 2012)
• Water Safety hygiene programme (Approved Code of Practice Guidance L8)
• Passenger Lift Safety programme (Lifting Operations & Lifting Equipment Regulations 1998)
• Portable appliance testing programme, Electrical testing and inspection programme (NIC EIC)
• Fire alarm testing and inspection programme (to British Standards and regulations)
• Septic tank maintenance (General Binding Rules Environmental Permitting (England and Wales) (Amendment) (England) Regulations 2014).

Management Responsibilities (including but not limited to)

• Grounds maintenance programme
• General cleaning programme
• Emergency lighting
• Fire doors, closing devices.
• Fire shutters.
• Fire curtains.
• Dry risers
• Lightning conductors
• Fall safe systems.
• Pressurisation units
• Building Management System
• All Fire Equipment

Specific Responsibilities

• Plan, organise and implement the delivery of gas safety services to include annual gas safety checks to all dwellings and gaining access to inaccessible homes.
• Develop and maintain effective mechanisms to ensure all gas, LPG, oil, ASHP & renewables and solid fuel appliances are inspected annually.
• Maintain up-to-date and appropriate records for the proper management of the gas safety programme and all other property compliance programmes.
• Ensure that all statutory and HSE (Health and Safety Executive) requirements relating to all identified areas of property compliance, including all elements of FLAGEL - fire, legionella, asbestos, gas safety, electrical safety, and lifts.
• Work closely with the H&S Officer to ensure that work relating to fire safety is delivered appropriately and as required.
• Effectively manage appropriate facilities management and property compliance budgets and resources to ensure optimum service/programme levels are achieved. Process invoices and ensure contract payments are made in a timely fashion.
• Provide colleagues with itemised service charge estimates for tenants and leaseholders detailing the annual costs of servicing/maintenance/cyclical works.
• Ensure timely, accurate and relevant performance management information is available for review and can be produced for the property compliance function. Assist in monitoring performance targets to achieve continuous improvement.
• Assist with the preparation, administration and monitoring of facilities management and property compliance contracts and programmes. Prepare specifications and schedules and programmes of work. Issue works orders and monitor quantity, progress, and quality of works on site.
• Manage contractors daily across the full portfolio of facilities management and property compliance programmes, ensuring that contractors adhere to an agreed programme for each individual resident's home and that collectively programmes are delivered on time.
• Ensure timely and accurate administration of all records relating to property compliance and facilities management. This will include input and record keeping and supervision of contractors.
• Records must be maintained to a standard which ensures that all information in connection with servicing and testing programmes is readily retrievable when requested.
• Carry out site inspections of works in progress when required. Arrange and minute regular meetings with property compliance, facilities management and cyclical maintenance contractors either as specified in individual contracts, or on good practice grounds agreed with the Director of Property and Asset Management.