Office Coordinator

3 days ago

London Area, United Kingdom Robert Half Full time

Robert Half has partnered with a prestigious financial services firm to find a polished and proactive Office Coordinator to support their London office.

5 days in office | full time | permanent

The Office Coordinador will be an integral part of the London office operations, working closely with HR, the IT Service Desk, senior leadership, and external vendors. This individual will ensure the office runs efficiently and continues to meet the high standards expected by the business.

Key responsibilities include:

  • Welcoming visitors and coordinating in-person and virtual meetings.
  • Communicating professionally with stakeholders at all levels, including drafting high-quality emails and internal messages.
  • Liaising with building management and external contractors (cleaners, electricians, engineers, etc.) to maintain a safe and well-functioning office.
  • Managing office supplies, branded equipment, business cards, and general upkeep of the workplace.
  • Ensuring meeting rooms are presentable, well-stocked, and client-ready.
  • Using Workday to process office expenses.
  • Coordinating desk moves and supporting hardware troubleshooting alongside the internal IT team.
  • Supporting HR with onboarding and offboarding processes.
  • Ensuring health & safety compliance, including scheduling fire safety and first aid training.

Qualifications and experience:

  • Bachelor's degree or equivalent experience.
  • 2+ years' experience in a similar administrative, hospitality, or client-facing role.
  • Tech-savvy, with the ability to quickly learn internal systems and tools.
  • Familiarity with Workday is a plus.
  • Willingness to support occasional weekend events or urgent office needs.

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