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Global Mobility Coordinator
2 weeks ago
The Global Mobility Team facilitates the movement of our people on short-term, long-term secondments and permanent transfers to DLA offices around the world.
This role will provide case management support to the Senior Global Mobility Advisors to deliver a quality service to stakeholders.
Main duties and responsibilities
Case management. Under the supervision of a Senior Global Mobility Advisor:
- Accountable for end-to-end global mobility cases across DLA International and any secondments or transfers that involve DLA International and a BIF or DLA Piper US LLP. This includes, but is not limited to, providing policy and process advice to the business, scenario planning and cost comparison, secondment documentation.
- Advising and facilitating immigration permissions to enable secondee/transfers to work in the host country. This includes initiating vendors for work permits, visa, and residence permits plus ensuring documentation is collected and extensions are tracked.
- Coordinating vendor services in line with visa approval and relocation start date. The relocation services include temporary accommodation search and booking, shipment of household goods, home search, settling-in services and school search in the host location.
- Ensuring that cost projection estimates are robust, actual costs are recorded and that individual case files are comprehensive enabling other teams (e.g. tax) to carry out their responsibilities.
Team Support
- Monitoring the Global Mobility inbox either responding to enquiries personally or allocating to a colleague to ensure they are resolved in a timely manner.
- Maintaining global mobility tracker and on an ongoing basis improving the quality of that tracker.
- Producing data analytical reports on both a regular and ad-hoc basis.
- Processing invoices in a timely manner balancing the firm's accounts payable policy with suppliers' contractual expectations.
- Leveraging technology and mobility management tools to streamline processes and improve efficiency
- Proactively contribute to broader Reward Team debate to ensure that we do not operate in specialism silos but rather as a coherent, effective and value adding centre of excellence.
- As required support broader reward team project to support the delivery of the HR strategy.
- As required support other teams during peak workload periods (e.g. salary review).
About You
- Knowledge and experience of Global Mobility related environment (e.g. HR, Regulation, Tax or Finance).
- Understanding of the legal and regulatory requirements related to international relocation.
- Experience working cross-functionally with HR, Finance and Compliance teams.
- Ability to multi-task and manage multiple priorities and deadlines under supervision.
- Ability to handle confidential and personal information professionally and discreetly.
- GCSE Maths and English Grade 4 and above or equivalent
- Knowledge of Microsoft Office Suite
- Strong verbal and written communication skills
- Friendly, personable and approachable
- Adaptable and flexible approach
- Conscientious and diligent
- Remains calm under pressure
- Eager to learn and develop skills
- Can-do attitude
Location can be any offices in UK.
About Us
We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.
At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.
Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.
We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.
Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.
Apply now
