Assistant Company Secretary

About the role

Balfour Beatty has an exciting opportunity for an Assistant Company Secretary to join our growing team in London

This role is a 13 month fixed term contract

What you'll be doing

General administration and plc listing compliance

• Awareness of developments in Corporate Governance and support in implementing processes to ensure compliance.
• Drafting and oversight of regulatory announcements.
• Develop and maintain schedule of directors' interests.

Annual report and accounts

• Drafting and oversight responsibility for the governance section of the annual

report, including all committee and board disclosures.
- Research trends and best practice.
- Advise colleagues on compliance obligations and support them in complying

with the relevant rules.
- Contribute to drafting of notice of meeting and other ancillary annual report

and accounts documents.

EU Market Abuse Regulation

• Ensure Group adherence to MAR, through management of Inside Information,

control of Permanent, Restricted, Seasonal and Insider Lists through InsiderTrack, control of Share Dealing requests and Closed Period notifications.
- Review of all processes and procedures to align with current market practice.

Subsidiary governance

• Responsible for ensuring compliance for 150+ UK and overseas subsidiaries.
• Oversee statutory accounts filing process.
• Develop the Group subsidiary governance manual and provide subsidiary

directors with training on their duties.

Annual General Meeting

• AGM management, including drafting of AGM and class meeting scripts,

tracking proxy voting, Q&A preparation, briefing packs, Companies House and

National Storage Mechanism documents for filing, AGM minutes, RIS

announcements and general meeting logistics.
- Support on investor consultations.
- Support on review and amendment of investor body information data reports.

Share plans

• Support with management of discretionary share plans and SIP arrangements.
• Support relationship with Employee Benefit Trust, including making relevant

notifications.
- Oversee filing of annual tax returns.

Shareholders

• Support relationship with Registrar and setting a shareholder strategy.
• Support on shareholder / ADR actions and queries.
• Manage and oversee payment of plc dividends.

Transactional support

• Lead on various transactions including refinancing, intragroup dividend

payments, capital injections and other group entity simplification activities.
- Lead on transactional board meetings, including those of the Finance and

General Purposes Committee and group subsidiary boards.

Who we're looking for

The following qualities/experiences are essential:

• Degree or Professional ICSA Qualification.
• Able to work under pressure.
• Strong adherence to timelines and deadlines.

The following qualities/experience are desirable:

• Sets high standards on all areas of work output.
• Close attention to detail.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

About us

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:

Job Reference: BBUK16300