Billing Administrator

2 weeks ago


Leicester, Leicester, United Kingdom Oculus Legal Group Full time £30,000 per year

Billing Administrator

Up to £29,000

Leicester

About the Firm

Our client is a well-established, full-service law firm with a strong regional presence across the Midlands. They offer excellent career development opportunities and a supportive working environment for their Finance team.

The Role

Join the Finance Department as a Billing Administrator, taking ownership of the billing process in a regulated professional services environment. You'll work closely with fee earners and the Finance team to ensure accurate, compliant, and timely billing. A great opportunity for an experienced billing professional seeking a role with longevity and development.

Key Responsibilities

Billing & Invoicing (Core Focus)

  • Produce client invoices in line with client service agreements and engagement terms
  • Review monthly WIP schedules and raise bills as required
  • Ensure correct fee rates are applied and bills are processed accurately and on time
  • Check client funds and request transfers to pay bills where needed

Compliance & Accuracy (Essential)

  • Ensure full compliance with regulatory accounting rules and VAT regulations
  • Identify and resolve billing discrepancies proactively
  • Maintain accurate and organised records of all billing transactions
  • Process time and disbursement transfers and write-offs

Stakeholder Management

  • Liaise with fee earners and partners to resolve billing queries
  • Provide clear communication on billing status and any issues requiring escalation
  • Support the Finance team with month-end processes and reporting

Essential Requirements

  • 3+ years' experience in a billing or finance role
    within a professional services environment (law, accountancy, consultancy, or similar regulated sectors)
  • Hands-on experience with practice management or time-and-billing software
    (legal systems such as Aderant, Elite 3E, Solcase highly advantageous)
  • Understanding of regulatory compliance in professional services billing
    (Solicitors Accounts Rules ideal, but demonstrable experience with similar regulatory frameworks considered)
  • Strong grasp of VAT regulations
    in a services context
  • Excellent attention to detail and exceptional organisational skills
  • Ability to manage high billing volumes and meet deadlines

Highly Desirable

  • Legal sector billing experience
  • Aderant or Elite 3E experience
  • AAT or equivalent qualification
  • Previous experience mentoring or supervising junior team members

What's On Offer

  • Competitive salary:
    Up to £29,000
  • Career development opportunities within a growing Finance team
  • Stable, established firm with strong regional reputation
  • Professional development support
  • Excellent benefits package

Ideal for an experienced billing professional seeking a role in a well-established law firm with genuine development potential.

To apply, please submit your CV to highlighting relevant experience.


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