Nursery Finance Administrator

1 week ago


StratforduponAvon, Warwickshire, United Kingdom Bright Little Stars Full time £35,700 per year

Locations:Stratford

Work Type:Full Time

Recruiting for Nursery Finance Administrator- Join Our Award-Winning Team Location: Stratford

Hours: Full-Time, 40 hours per week, shifts 8am-5pm Monday-Friday

Salary: Up to £35,700 per annum –Dependent on experience and including performance related bonus.

After 4 wonderful years with our dedicated Administrator — who has been with us since the opening of our Stratford nursery — we are now seeking a new, friendly, and professional individual to join our close-knit team.

If you are warm, organised, and enjoy being the welcoming 'front of house' in a nurturing, family-focused environment, we would love to hear from you.

This role offers more than just a position — it provides the opportunity to be part of a supportive, valued, and caring team where you can truly make a difference.

This exciting opportunity requires working 40 hours per week with set shifts of 8am-5pm Monday-Friday. We are not a term time setting therefore required to work all year round.

Why work for us?

  • Up to 35 days holiday and 5 days full sick pay
  • Free parking
  • Free wholesome hot lunches provided by the Nursery Chef
  • Private Health cover- Private GP access for fast, personal healthcare/Mental health & fitness resources to keep your mind and body thriving/Online exercise videos and plans to suit you and ongoing wellbeing support because you matter here.
  • £500 Refer-a-Friend Bonus: Love working here? Bring your friends Get £500 for every successful referral—and there's no limit. The more, the merrier (and richer)
  • BLS Bucks: Earn while you grow Our custom BLS Bucks reward system lets you treat yourself to incredible experiences—from Virgin Experience Days to treat vouchers.
  • Discounted Childcare: We're family-first. Get reduced childcare rates for your little ones—it's one less thing to worry about.
  • Ongoing professional growth within our Administrator Training Academy

Extra Perks Just for You

  • Your birthday? Take it off. It's your day.
  • Haven't had time off sick? Pick a 'ME' day on us (half day awarded twice a year)
  • Welcome gift bag of goodies and treats on your first day—we're thrilled you're here
  • Enjoy exclusive high street shopping and entertainment discounts and everyday treats.

Key Responsibilities Include:

  • Managing and issuing monthly nursery invoices to families

  • Reconciling all fee payments including Direct Debits, childcare vouchers, and Tax-Free Childcare

  • Monitoring the nursery revenue account and completing monthly account transfers

  • Ensuring timely and accurate processing of government funding and supporting documentation

  • Tracking and managing outstanding payments and assisting with debt resolution

  • Maintaining accurate financial records for each child and family using the EY system

  • Preparing monthly financial breakdowns and reports for senior management

  • Overseeing registration forms, contracts, and deposits prior to child start dates

  • Communicating professionally with parents regarding fees, funding, and accounts

  • Cross-referencing receipts, charge card transactions, and maintaining accounts filing systems

  • To effectively manage Nursery occupancy movements such as additional sessions and room movements to ensure the smooth running of the setting and the availability of nursery places including waiting list management.

  • To effectively manage the Nursery diary to ensure the smooth running of the nursery setting, booking viewing appointments for prospective parents and all other visitors.

  • To robustly manage and maintain all hard and soft data in line with Data Protection and Confidentiality laws, guidelines and company policies.

  • Be able to use and Manage multiple online systems such as QuickBooks .

You will need to have the following qualifications, training and experience:

  • Previous administrative experience, preferably in a customer facing role with a similar client group.

Strong IT skills, including Microsoft Word and Excel

  • Knowledge and experience in database management.
  • Strong organisation and time management skills.
  • Managing multiple outlook calendars
  • Understanding of social media.

If you have the skills we are seeking and want to join our inclusive family, apply now We can't wait to meet you.



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