Site Administrator

Job Title: Site Administrator

LOCATION: Glasgow , Scotland

CONTRACT TYPE: Permanent

BENEFITS: Pension Scheme, Life Assurance, 35 days holiday + more

About the Role

We are recruiting for an enthusiastic and experienced Site Administrator to join us on our multi-million-pound healthcare scheme at Queen Elizabeth University Hospital in Glasgow. The successful candidate will assist and support the site team and help foster strong working relationships across the wider project and division.

Our Site Administrators are the backbone of our operations, providing dedicated administrative support and handling essential day-to-day tasks. This role is pivotal in ensuring the smooth and efficient running of the project. Ideal candidates will have excellent interpersonal skills, be confident communicators, and thrive in a fast-paced environment where multitasking is key. This role is based full time on site.

Job Description:

The Administrator will:

• Provide clerical support to the Project team (as required) including Contractual correspondence.
• Assist with the development and maintenance of filing and administrative systems.
• Management and control of all project-related documents, including drawings, specifications, and reports.
• Prepare and maintain document templates and standards (inc Reports).
• Printing, copying and scanning of documentation as required (inc Handover info)
• Production and printing of reports and associated information for Meetings
• Updating all notice boards within the Site and Compound
• Invoice reconciliation (eg Goods Received) and submission to Accounts.
• Management of correspondence – incoming and outgoing (Post)
• Take and record messages accurately.
• Book and record travel arrangements for Site Staff.
• Facilitate meetings (both Internal and External).

Essential

• Must have solid previous experience in a similar administrative role
• Strong IT skills to include Microsoft Office suite
• Demonstrate ability to work on own initiative
• Demonstrate strong communication skills
• An excellent telephone manner, with great interpersonal skills
• A valid driving licence and a willingness to travel to other sites occasionally, as required.

Desirable:

• Knowledge and/or experience of the Construction Industry
• Experience of Document Management Systems

This job description is intended to give the post holder an appreciation of the role envisaged for the Site Administrator and the range of duties to be undertaken.

It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Why Join GRAHAM?

Be part of a dynamic and supportive team delivering high-impact projects across Scotland.

Enjoy excellent benefits and opportunities for professional development.

Work with a company that values quality, innovation, and continuous improvement.

Our Commitment:

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.

We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email: hr-
• Phone:

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email:
• Phone:

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.