Document Controller

Document Controller - Permanent Contract

DIVISION - Building

LOCATION - Leeds

Join our team as a Document Controller, where you'll play a pivotal role in ensuring the smooth flow of critical project information. This position is ideal for someone who thrives on organisation, precision, and collaboration. You'll be responsible for managing and maintaining all site documentation, from design drawings and specifications to health and safety records, while ensuring compliance with industry standards - Must be familiar with BS19650 convention 2024.

Working closely with project managers, design teams, and external stakeholders, you'll utilise leading digital platforms like Viewpoint 4Projects, SharePoint, and Autodesk Build to keep information accurate, accessible, and secure. Beyond document control, you'll support key administrative tasks and contribute to the success of large-scale construction projects.

If you're detail-oriented, tech-savvy, and confident in managing multiple priorities, this role offers an exciting opportunity to be at the heart of project delivery and innovation.

The Document Controller shall:

• Manage and maintain all site documentation with a clear audit trail, including contract notices, progress reports, meeting minutes, inductions, H&S/environmental records, and design information (drawings/specifications).
• Oversee document control processes in line with BS convention and company protocols.
• Utilise and maintain document control platforms such as SharePoint, Viewpoint 4Projects, VIS Pod, and Autodesk Build (training provided if required).
• Set up new projects, maintain folder structures, create workflows, and manage user access on collaboration platforms.
• Review QA of submitted drawings and rejected documents before escalation to the Design Manager.
• Facilitate and coordinate Requests for Information (RFIs) between designers, subcontractors, and consultants.
• Support design and commercial teams with tender/work packages and compliance submissions (e.g., building control, NHBC).
• Assist with compiling O&M manuals, datasheets, and design information.
• Maintain up-to-date drawing packs on-site (if required) and ensure timely updates.
• Prepare templates and basic documents for regional project use.
• Contribute to monthly design reports and IRS updates.

Personal Specification

Essential Criteria:

• Proven experience in document control – Ideally with a Tier 1.
• Ability to multitask and manage site administrative duties alongside document control.
• Fully conversant with Viewpoint (external users) and SharePoint (internal use).
• Familiarity with BS convention standards and document control in construction/engineering environments.
• Excellent organisational skills and attention to detail.
• Clear and professional communication skills (written and verbal).
• Professional, approachable, and confident in stakeholder engagement.
• Understanding of Digital Construction protocols and experience with digital teams on naming and workflow conventions

Desirable Criteria:

• Experience on large-scale construction projects.
• Knowledge of compliance processes, O&M compilation, and design tender support.
• UK Driving licence and access to a vehicle.

Our Commitment

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds.

We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email: hr-
• Phone:

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email:
• Phone:

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.