Commercial Property Legal Secretary

7 days ago

Christchurch BH PZ, United Kingdom Frettens Solicitors Full time £20,000 - £40,000 per year

Job title:

Commercial Property Legal Secretary

Reporting to:

Head of Department

Hours per week:

Full time 36.25 hours per week Monday to Friday

Frettens is looking for a Commercial Property Legal Secretary to join their team in Christchurch.

Core values - what we look for in all Frettens staff:

Someone who:

· Is IT literate and confident in learning new processes

· Has consistently friendly, approachable conduct

· Doesn't use jargon with clients

· Co-operates with colleagues from all teams

· Enjoys working as part of a team, helping and supporting others

· Has the ability to work calmly, even under pressure

· Takes personal pride in their work and responsibility for issues

· Maintains appropriate client contact

Essential qualities

We welcome applications from people with the following essential skills, attributes and experience:

· An Experienced Legal secretary / Administrator

· Excellent organisational skills

· Fast accurate typing

· Ability to convey information accurately and articulately, both verbally and in writing

· Effective communication at all levels

· Detailed, methodical, organised, and systematic

· Able to prioritise workload and deal with interruptions

· Returns client calls

· Uses initiative

· Provides excellent customer service

Desirable talents

The following abilities would also be an advantage:

· Previous experience within a legal environment

· Case management experience

· Audio dictation experience

· Ability to adapt and respond to changes

· Ability to structure own workload, making the best use of resources and time

Salary and Benefits

Salary is negotiable dependent on experience. Frettens offer a wide range of benefits to our staff - See Working at Frettens – Benefits.

Tasks and Responsibilities

Main purpose of role

Supporting the Fee Earners in the Commercial Property Department

Key Tasks and Responsibilities (not an exhaustive list)

· file creation and client care correspondence;

· dealing with client onboarding to include obtaining ID from clients to comply with AML regulations and keeping fee earners updated as to progress;

· making and receiving telephone calls, and dealing with routine client enquiries and communications

· dealing with audio dictations from fee earners;

· attending meetings and taking notes;

· obtaining title documents;

· submitting searches;

· preparing Stamp Duty Land Tax forms;

· preparing all necessary accounts forms and understanding client ledgers;

· preparing invoices and sending to clients;

· preparing Land Registry applications and dealing with requisitions;

· dealing with pre‐completion requisitions;

· file closing

· meeting with clients to obtain signed documents;

· Use the case management system effectively to achieve maximum efficiency

· Attend training sessions internally and externally when required

Job Type: Full-time

Benefits:

  • Company pension
  • Free or subsidised travel
  • Health & wellbeing programme
  • Paid volunteer time
  • Private medical insurance

Work Location: In person

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