Project Support Coordinator

Based on site as sole administration support for the Project Team, the Project Support Coordinator will be required to maintain professional working relationships and communicate for and on behalf of the team by providing efficient, effective, timeless support in delivering high performing projects.

Department Project Support (Site Administration/Document Control) Employment Type Fixed Term - Full Time Location Edinburgh Area Workplace type Onsite Reporting To Head of Project Support

What You Will Be Doing:
Labour
Collation of data from daily labour allocation sheets to provide weekly Payroll submission utilising our Time and Attendance systems. Submission of new starter information to Human Resources to comply with legal, health & safety requirements and Data Protection.

Plant
Processing of hires, off hires, purchases, operated hire, repairs and exchanges in supporting the project's needs using Coins and AssetTagz software.

Material
Raising material requisitions as and when required by the Project Team, receipting of goods delivered via Coins and AssetTagz. Actioning weekly unmatched invoices report and managing any delivery queries. Maintaining stationery levels and ordering consumables through Buysite.

Quality
Updating of the Environmental Waste Management register, uploading documents and issuing clients with any required environmental data to comply with current legislation.

Health & Safety
Maintaining an up to date register of any employee training competencies to meet Health and Safety standards.

Reporting
Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.

General Administration
Ad-hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.

What You Will Bring:

• Collaborative and proactive / 'can-do' working style
• Organised, efficient, with a keen eye for detail
• Adaptable – maintaining established process whilst initiating and driving change and efficiencies
• Technically astute / IT savvy
• High level of competency and literacy in Microsoft Office
• Industry experience desirable
• Full Driving Licence

Benefits

• Excellent Salary
• Excellent Employee Benefit scheme
• Travel costs reimbursed
• On-the-job training, working alongside an experienced Project Support Lead
• Working week: Monday – Friday 8.30am – 5.30pm (40 hours)
• 26 days holiday + 8 bank holidays

About Carey Group
Our story starts in 1969 with three brothers and a van.

John, Tom and Pat Carey moved to London from Ireland and started a groundworks contracting company in London called PJ Carey Plant Hire (Oval) Ltd.

Their aspirations at the time were reflective of the values of the Carey Group today – to care about everything they did, to act with humility in all interactions, to be passionate about their work and be authentic at all times.

The Carey Group remains a family-owned construction business, operating across the UK and Ireland. Their goal at the time was to grow to around 50 operatives and provide quality, safe work so that they and their employees could provide for their families and get safe home every day. Through hard work and sticking to their values and their word, this was certainly achieved….and some.

Throughout the years, we have remained committed to delivering on our promises, respecting our clients, offering innovative solutions and producing the highest-quality work in safe environments. These are the core principles set by our Founders, the ones we have never wavered from and they help us to fulfil our ultimate vision to be the most trusted and socially responsible construction company, that people are proud to work with.

Our strong approach is underpinned by robust financial management, continuous investment in our people, specialist equipment and strategic assets and our long-standing culture of teamwork – we want to create the very best environments for our people.

We care about our people and our partners and how we work with them, ensuring we do our best by them. Ultimately, we care about our impact on the world around us and the communities that we proudly help to shape.

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Our Hiring Process

Stage 3:
Interview

Stage 4:
Hired

Stage 1:
Applied

Stage 2:
Review

Stage 4:
Hired

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Department Project Support (Site Administration/Document Control) Employment Type Fixed Term - Full Time Location Edinburgh Area Workplace type Onsite Reporting To Head of Project Support

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