Postgraduate Programme Administrator

UE05: £29, £33,951.00 Per Annum, pro rata,

CSE / School of Geosciences.

Part Time - 21 Hours Per Week.

Fixed Term Contract - Temporary.

The Opportunity:

The School of GeoSciences is looking for a highly organised and proactive individual to join our team as a Postgraduate Taught Administrator. As a key member of the Teaching Organisation team, you will be responsible for course and programme administration for a designated discipline of postgraduate programmes.

You will be responsible for a range of administrative tasks related to the learning and teaching of postgraduate programmes. Following the framework of the academic cycle, we work to key deadlines to support the success of our students. Responsibilities of the role include processing assessment marks, preparing exams, supporting committees, organising field trips, and processing payments and expenses.

Your excellent communication and interpersonal skills will be key to your success role as we work as a team to provide a professional service to both students and academic colleagues. You will need to be proactive in seeking out information and be able use initiative to solve problems.

Proficient IT skills are crucial for this role as it entails working with the entire suite of Office 365 applications. Familiarity with university systems and reporting tools is advantageous, but not mandatory as training will be provided. Experience in supporting committees and planning events would also be beneficial to the role.

The role is based in the Institute of Geography in Edinburgh. As a postgraduate programme administrator, you will be part of a dynamic and supportive team, working in a collaborative environment to help our students achieve their academic goals. If you are looking for a challenging and rewarding role in higher education, then we encourage you to apply.

This post is part time (21 hours per week); and we are open to considering flexible working patterns. We are also open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.

Please note this is a fixed term maternity cover for 12 months, from February 2026 until February 2027.

The salary for this post is £29,588 to £33,951 per annum.

Your skills and attributes for success:

• Proven excellent interpersonal and communication skills
• Self-motivated high-standard for customer service
• Proven ability to use initiative and a proactive approach to seeking out information
• Accuracy and attention to detail
• Demonstrable IT skills with experience across all Microsoft Office suite including Outlook, Excel and Word. Experience of University systems and databases will be beneficial.
• Proven ability to plan and prioritise, work independently and also as part of a team to meet deadlines

Click to view a copy of the full job description (opens new browser tab)

Application Information

Please ensure you include the following documents in your application:

• CV

• Cover letter

As a valued member of our team you can expect:

• A competitive salary
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community
• Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab)

Key dates to note

The closing date for applications is 18 November

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

Interviews will be held December 2025.

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.