Education Administrator

Education Administrator

Novalis Trust – William Morris School

Eastington, Stonehouse, Gloucestershire GL10 3SH

Novalis Trust is a dedicated charity supporting children and adults with Neurodevelopmental Difficulties and other learning needs. William Morris School is a trauma-informed, attachment-focused, and relationship-based boarding school. We provide a nurturing environment for young people who have often experienced childhood trauma and adversity, resulting in complex needs.

The Role

We are seeking a highly organised and motivated Education Administrator to join our team. This pivotal role supports the Senior Leadership Team across both Education and Boarding provisions, ensuring smooth and efficient administrative operations.

Key Responsibilities

• Liaise professionally with parents, carers, and external professionals
• Arrange and coordinate review meetings
• Maintain and update trackers and records
• Attend meetings and produce accurate minutes
• Support staff supervisions and compile reports
• Prepare and distribute letters and information to parents
• Manage data entry and maintain compliance evidence for inspections
• Provide word processing, filing, and reception cover as required

What We're Looking For

• Strong IT skills, including proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Canva
• Excellent organisational and prioritisation abilities
• Friendly, approachable, and professional telephone manner
• Attention to detail and accuracy in all tasks
• Ability to work independently and as part of a team
• Motivated, proactive, and able to use initiative

Experience

Previous administrative experience is advantageous, but full training will be provided for the right candidate.

Hours & Salary

• Term-time only: 39 weeks per year
• Monday to Friday, 8:30am – 4:30pm
• Salary: £23,530 per annum

Benefits for this role include:

• Pension Scheme
• Free onsite parking and free lunch/meals provided
• Eligible to apply for Blue Light discount card
• Health Cash Plan for Employees
• Employee welcome bonus where you could earn an additional £600 in the first year, with payments made between 6 weeks and 1 year (subject to the normal PAYE deductions)

Safeguarding Commitment

Novalis Trust is committed to safeguarding and promoting the welfare of children and young people. All shortlisted candidates will be required to complete a self-disclosure form prior to interview and undergo an Enhanced DBS check for Regulated Activity.

How to Apply

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Job Description

Job: Education Administrator

Purpose: Assisting the Headteacher and Senior Leadership Team for the Education and Boarding provision at William Morris School

Reporting to: The Headteacher

Main duties

• Providing administrative support to the education and boarding teams as required

· Liaison with professionals to arrange review meetings including sending out review invitations, chasing attendance and updating trackers

· Collating, checking, printing and compiling relevant reports in preparation for upcoming reviews

· Proof reading reports

· Sending out reports to all relevant parties prior to review meetings and the minutes following the review

· Minute-taking at reviews

· Data entry including updates to the admissions register, uploading and updating of reports to SharePoint and data entry to education records

· Sending letters and information to parents/social workers/professionals regarding pupils' school progress

· Updating evidence folders and ensuring up to date information is available for Ofsted and monitoring visits

· Assisting with filing and creation of new pupil files

· Supporting all administrative tasks required by the education and boarding teams including, but not limited to Admissions Register, off-roll documentation, parent correspondence and calendar management

Other duties

· Ordering of stationery supplies

· Using and creating systems to enhance the smooth running of the department as required

· Answering incoming telephone calls as back-up to main reception/providing reception cover for holidays and sickness as required

· Ensuring effective communication within the education department, wider organisation and with key stakeholders

· Assisting teachers in accessing relevant education information, i.e. statements of special educational needs and Education, Health and Care Plans

· Word processing tasks and administrative tasks

· Undertaking training in personal and professional development, including engaging with the Trust's Model of Approach

· Assisting to create a caring, stimulating, and safe environment for client groups, staff and visitors

· Safeguarding and promoting the reputation of the Trust

· Taking all reasonable steps to safeguard own health and safety and that of the Trust's client groups, staff and visitors

This job description is not exhaustive, and additional duties may be required. Working days are subject to change dependent on requirements and cover for absence. The job description is not part of the employment contract and may be varied by the Trust to meet its requirements.

Skills Required

· Computer literate – Microsoft Outlook, Word, Excel, PowerPoint, Canva

· Good telephone manner

· Ability to prioritise and respond appropriately under pressure

· Accurate/attention to detail

· Motivated, trustworthy, friendly, and approachable

· Uses own initiative when required

Job Types: Full-time, Permanent

Pay: £23,530.00 per year

Benefits:

• Company pension
• Discounted or free food
• Enhanced maternity leave
• Enhanced paternity leave
• Free parking
• On-site parking
• Sick pay

Work Location: In person