Buyers Admin Assistant

2 days ago

Crew Clothing Company The Drapery Kingston Hall Rd Kingston upon Thames KT BQ United Kingdom Crew Clothing Head Office Full time £20,000 - £30,000 per year
Buyers Admin Assistant - Outlets
Full-time
Kingston-upon-Thames

At Crew Clothing, we believe clothes are about so much more than "just clothes". Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life's best moments.

We believe in collaboration, kindness and creativity, in celebrating our successes and championing our customer at every step of the way. From '93 to now, people have been at the heart of everything we do. It's in our name – Crew.

Purpose
of the role:
This role is responsible for assisting the Buyers in
all aspects of the Critical Path, Sample and Administration Management for the
department to ensure on time delivery of product to specification, from proto
handover to product launch.

Responsibilities:

Critical
Path/Range Plan Management:

  • Management of the critical path and
    department processes to ensure all information is up to date and readily
    accessible by other teams
  • Ensuring all style details are
    inputted to the range plan on time and accurately
  • Ensuring phasing and deliveries are
    correct on the Critical Path with weekly meetings with Merchandising.
  • Amending orders where required
  • Entering all data to Futura to allow
    order raising
  • Answering ad hoc queries as required

Sample
Management:

  • Managing and coordinating sample requirement
    for buying department to include Press, Wholesale and Photo samples.
  • Chasing in all samples to meet
    deadlines
  • Preparation of product reviews,
    ensuring that all samples are set up when required.
  • Managing product storage for the
    department.

Catalogue
Information:

  • Compile the styling and trims details
    for the catalogue, proof read the catalogue with the buyer before going to
    press.
  • Collating the catalogue information
    between Garment Tech, Merchandising, Marketing and Buying and ensuring that the
    document is completed for the deadline.

Other
Buying responsibilities:

  • Assisting in fit sessions, providing
    administrative support
  • Competitive shopping trips to develop
    and understand current market place, Crew's position in the market place.
    Compare Retail prices
  • Taking comprehensive notes in
    meetings when required
  • Updating and filing all product data
    requirement.
  • Maintaining style information and
    cost prices on the Range plan and Futura
  • Managing sample invoice process
  • Undertake development or project work
    set by buyer
  • Assisting in general team
    administration:  managing phone calls, post, courier and parcel
    collections and other ad hoc admin duties. 

People/Communication:

  • Working with the Design,
    Merchandising and Garment Technology teams to answer queries and to ensure a
    smooth transition of the product life cycle of the garment from proto to bulk.
  • Attending weekly updates and scheduled
    meetings
  • Maintaining excellent communication
    across the company
  • Assessing and escalating any queries
    or issues with product life cycle, which may incur delays or cost implications.
Key
Skills and Experience
Essential
  • General administration
  • Attention to detail and
    accuracy
  • Excellent communication and
    organisation
  • Experience in Excel and Word
  • Ability to prioritise and
    manage a work schedule whilst working to tight deadlines
  • Ability to initiate and build
    strong relationships with Supplier and other department members
  • Team work
  • Understanding of the Buying
    function and critical Path processes
  • Previous Buying
    Administration experience
  • Able to work with pace and
    energy.

Desirable

  • Understanding of garment
    construction and production processes.
  • Passion for product and keen
    to learn.
  • Positive and solutions
    orientated. 

What we can offer you:

  • Staff Discount
  • Uniform allowance
  • Pension scheme
  • Refer a Friend scheme
  • Training and career development
  • Supportive and rewarding culture

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