Executive Assistant

2 weeks ago

Stevenage SG EF, United Kingdom VMS (Fleet Management) Ltd Full time £35,000 - £50,000 per year

Role: Executive Assistant & Account Manager

Benefits: 22 days per annum plus bank holidays, employee referral scheme, employee discounts

Are you the kind of person who keeps things running smoothly — for both people and customers?

We are currently looking for a proactive Executive Assistant / Account Manager to support our leadership team while managing key customer accounts. You'll be the organiser, communicator, and problem-solver who keeps everything on track.

What you'll do:

  • Support senior management with diary coordination, reports, and project tracking.
  • Be the first point of contact for key customers - handling queries, updates and issues with confidence.
  • Take ownership of customer projects, including new vehicle setups and peak-period planning.
  • Keep customers compliant by managing vehicle, contract and documentation requirements.
  • Liaise with internal teams to make sure information flows smoothly and tasks are completed on time.
  • Anticipate what's needed — whether it's preparing information for a meeting or solving a customer issue before it escalates.
  • Maintain accurate records, reports, and updates across systems.
  • Build strong relationships internally and externally with a focus on efficiency, professionalism, and care.

What you'll need:

  • Experience in an Executive Assistant, Account Management, or fleet-related role.
  • A proactive, can-do attitude with excellent organisation and communication skills.
  • Confidence in dealing with multiple priorities and departments.
  • Strong attention to detail and discretion when handling information.
  • The ability to think like the customer — and stay one step ahead.

If you're organised, people-focused, and thrive in a fast-moving environment where no two days are the same — this is the role for you

The Company

VMS Automotive Group offers a range of services including Contract Hire, Fleet Management, Flexi Hire, Accident Management, and in-house Maintenance Services.

We also provide transport refrigeration installs and maintenance, alongside bespoke in-house refrigeration conversions.

The business operates nationwide with 8 operational Hire and Maintenance sites, supported by our Head Office and Operations Centre.

Job Types: Full-time, Permanent

Pay: £35,000.00 per year

Benefits:

  • Employee discount
  • On-site parking
  • Referral programme

Work Location: In person

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