Commercial Manager

The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

UKHSA's remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation's expert national health security agency UKHSA will:

• Prevent: anticipate threats to health and help build the nation's readiness, defences and health security
• Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health
• Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks
• Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise
• Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities.

Job overview

These roles sit within the Commercial, Vaccines and Countermeasures Delivery (CVCD) Directorate.  Truly dynamic, our teams operate at significant pace in a commercially complex environment. The Harlow Science Hub will be the future home of this mission. It represents a once-in-a-generation investment in our facilities and in our people. By bringing together UKHSA's leading capabilities – from high-containment laboratories to advanced analytical platforms – on a single, modern campus, we will ensure the UK has the infrastructure and capabilities to respond rapidly and effectively to the health challenges of the decades ahead. Delivering a project of this scale demands exceptional expertise across construction, engineering and specialist services. 

We are looking for experienced Commercial Managers with experience of contract management, procurement or commercial activity within Construction to join the UKHSA Commercial Major Programmes team. These roles will play an important part in supporting sourcing and contract management activity across the Science Hub Programme, typically supporting construction and estates related activity.   

Advert

As Commercial Manager, you will be the lead on a range of commercial activities. This is a dynamic and challenging environment, and the post holder will need to be confident in managing complexity, applying judgement, and making decisions whilst collaborating effectively with other members of the team, suppliers and Programme stakeholders. Being comfortable in a highly ambiguous environment will be vital to success.

Working for our organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.   

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.  

Please visit our careers site for more information

Detailed job description and main responsibilities

Your role will include but not be limited to:  

• Delivering commercial solutions, being accountable for ensuring delivery to time and budget, in line with best practice. 
• Developing sourcing and contract management strategies.
• Managing competition exercises using the e-tendering portal (Atamis), including mini competitions, open competitions and other routes.  
• Leading on elements of NEC contract and supplier management and manage contract changes and associated records keeping.
• Comprehensive drafting of commercial documents including, including tenders, NEC contracts, contract change notes. 
• Working closely with finance and legal partners where necessary.  
• Analysis of markets, suppliers and conducting due diligence, working with subject matter experts where necessary.  
• Leading on drafting business case documentation with commercial content, ensuring compliance with necessary approvals, working closely with stakeholders.  
• Development and reporting of Key Performance Indicators on progress status, issues and risks.  
• Publishing notices and opportunities in line with expected timescales, including redacted contracts.
• Ensuring all commercial activity is compliant with legislative obligation, UKHSA Standing Financial Instructions and Government best practice. 

Role Criteria and Other Requirements 

Essential role criteria (including qualifications, licenses and registrations):

• Evidence of complex construction related procurement, contract management or commercial experience 
• Good knowledge of public sector procurement legislation and commercial principles.
• Evidence of delivering to deadlines in a fast paced and ever-changing environment with conflicting priorities.
• Evidence of strong stakeholder management skills.
• Evidence of working to high standards and maintaining a high level of accuracy 

Desirable role criteria: 

• Proven experience in construction and NEC contract administration  

Selection Process Details

This vacancy is using Success Profiles and will assess your Behaviours and Experience.

Stage 1: Application & Sift (Success Profiles)

You will be required to complete an application form. You will be assessed on the listed essential criteria, and this will be in the form of a:  

• Application form ('Employer/ Activity history' section on the application)  
• Up to 750 words Supporting Statement

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 750 words. 

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.  

The Application form and supporting statement will be marked together. 

Longlisting

In the event of a large number of applications we will longlist into 3 piles of: 

• Meets all essential criteria  
• Meets some essential criteria  
• Meets no essential criteria  

The following will be taken through the next stage: Meets some/all essential criteria 

Shortlisting

In the event of a large number of applications we will shortlist on:

• Evidence of complex construction related procurement, contract management or commercial experience 

Desirable criteria may be used in the event of a large number of successful candidates. 

If you are successful at this stage, you will progress to interview & assessment  

Please do not exceed 750 words.  We will not consider any words over and above this number. 

Feedback will not be provided at this stage. 

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Hiring Managers plan to run a webinar to offer potential candidates an opportunity to hear more about the roles and programme between the advert launching and closing.

Stage 2: Interview (Success Profiles)

You will be invited to a (single) remote interview

Behaviours and Experience will be tested at interview.

Behaviours: 

1. Managing a Quality Service (Lead)
2. Making Effective Decisions 
3. Seeing the Big Picture 
4. Delivering at Pace 

Previous Skills and Experience in relation to the essential criteria listed above. 

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. 

Eligibility Criteria - External 

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).  

Location

This role is being offered as hybrid working based at any of our Core HQ's.

We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQ's (Birmingham, Leeds, Liverpool, and London) or at one of our scientific campus sites (Colindale, Porton and Chilton). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Salary Information 

Please be aware that the salary is based on the office location 

Senior Executive Officer (SEO)     

• £41,983- £48,128 per annum pro rata (National) 
• £44,148- £50,121 per annum pro rata (Outer London) 
• £46,310- £52,113 per annum pro rata (Inner London) 

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms. 

Security Clearance Level Requirement  

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is:

• Basic Personnel Security Standard
• Security Clearance

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 5 years as the role requires Security Check (SC) clearance. UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.  

IMPORTANT - PLEASE READ 

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. 

Link below:

Artificial intelligence and recruitment | Civil Service Careers

This is a Non-Reserved post under the Civil Service Nationality Rules. To be eligible for employment in the UK Civil Service applicants must meet the Civil Service Nationality Rules (CSNRs) which operate independently of and additionally to the Immigration Rules. Applicants must also meet necessary security and vetting requirements, along with any other relevant pre-employment checks. 

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) 
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

For more information on job nationality requirements and the right to work in the UK, see the Civil Service Nationality rules (opens in a new window) and the UK Visas and Immigration rules (opens in a new window)

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.  

The Civil Service pay structure and progression is different from NHS Agenda for Change (AfC), most local authority pay grades and other systems that have annual pay increments. For further details, please refer to the Information Sheet- Starting Salaries & Benefits attachment. 

For AfC or Medical/Dental posts, you must have the correct professional registration to be appointed. The pay will follow the AfC or Medical & Dental terms & conditions. You may be asked to provide evidence of previous service whilst we are conducting pre-employment checks to determine your starting salary. 

For Temporary Appointments, if you are not currently a civil servant, you will take up the post on a Fixed Term appointment.  You may be able to take this role up as a Secondment.  If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA's Pay policy.  

Given the nature of the work of the UKHSA, as a Category 1 responder under the Civil Contingencies Act, you may be required in an emergency, if deemed a necessity, to redeploy to another role at short notice. You may also be required to work at any other location, within reasonable travelling distance of your permanent home address, in line with the provisions set out in your contract of employment. 

Late Applications will unfortunately not be considered. 

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equality of opportunity. The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via  email:  [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here. 

Reserve List - If more than the required number of suitable candidates pass the interview criteria, you may be kept on a reserve list for 12 months subject to your agreement. You may be contacted, in merit-order, if similar roles with closely matching essential criteria become available and the department choose to appoint from a reserve list. 

The panel will assess if candidates meet the requirement of the role first, using a specific benchmark system. If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available. 

Interview expenses will not be reimbursed. 

UKHSA is required to check employment and/or education history covering three consecutive years. Please ensure you give details of at least two different referees, even if you were employed in one company for three years or more. 
 
If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there. 

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at . 

 Benefits of working at UKHSA include: 

• Generous annual leave: 
  -26 days for the first 5 years of continuous service 
  -28 days after 5 years of continuous service 
  -32 days after 10 years of continuous service 
  -Plus public holidays and one privilege day for the King's birthday 
• Access to a generous Defined Benefit pension scheme with employer contributions. 
• Access to a cycle-to-work salary sacrifice scheme, season ticket advances and payroll giving.
• Access to a retail discounts and cashback site.
• We also promote flexible working patterns (part-time, job-share, condensed hours). UKHSA views flexible working as essential in enabling us to recruit and retain talented people, ensuring that they are able to enjoy a long-lasting career with us. All employees have the right to apply for flexible working and there are a range of options available including working from home, compressed hours and job sharing.
• We also offer a generous maternity/ paternity and adoption leave package. 

Hybrid Working

UKHSA operates a hybrid working model where business needs allow.  This provides us with greater flexibility about how and where we work, to get the best from our workforce.  

As a hybrid worker, you will usually spend a minimum of 60% of your contracted hours (averaged over a month) working at one of UKHSA's locations (approximately 3 days a week pro rata) and the rest of your time working from home. 

Disability Confident Scheme

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria at sift to ensure these candidates are invited to interview.   If you wish to be included in this scheme please tick the box on your application form.  

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.

To help you during the recruitment process, we will take into account any reasonable adjustments that could help you.

An adjustment is a change to the recruitment process or an adjustment at work. 

This is separate to the Disability Confident Scheme. 

If you need an adjustment to be made at any point during the recruitment process you should: 

Contact the recruitment team in confidence as soon as possible to discuss your needs. 

You can find out more information about reasonable adjustments across the Civil Service here:

International Police Check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check.  This would not necessarily have to be in a single block, and could be time accrued over that period. 

Internal Fraud check 

If successful for this role as one aspect of pre-employment screening, applicant's personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Security Vetting

Please check the Security Clearance needed for the role and follow the link for more information:

Future location 

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

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