Administrator

Ref: 23208

Your New Job Title: Administrator

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The skills you will need: English fluent, solid previous administrator experience.

Your New Salary: c£40k (depending on experience)

Fully Office Based

Perm

Start: ASAP

Reports To: Head of Administration

To be successful in this role our client has said it is essential that candidates:

• have solid proven administrator experience
• have monitoring and controlling petty cash to pay invoices experiences
• have solid computer literacy, including outlook, word and excel
• are okay to work 5 days a week in the office

If that means this job isn't a match for you please view our other vacancies for one that may be a better fit.

What You'll be Doing:

• Monitor and control petty cash to pay invoices. Check all invoices in detail to ensure no duplicates of payments. Make payments and accurately record details of expenditure and keep copy of all invoices and supporting documents in Administration file.
• Monitor refreshments and the office stationery stock and order/purchase items as necessary to ensure sufficient stocks are available at all times. Maintain supplier lists and check the market price for all items purchased regularly at least once every quarter to ensure all prices are up to date.
• Responsible for assisting in planning and executing IT related tasks, including supporting system development, implementation, and maintenance.
• Liaise with contracted office support staff to provide guidance and ensure acceptable levels of service are provided. Raise any issues or concerns with contractor, and if not resolved with Section Head.
• Provide accurate, up to date information on expenditure in Administration to assist Section Head to monitor expenditure.
• Assist in maintaining accurate and up to date employee contact details for the company. Act as Administration focal point for requests relating to new employees, ensuring timely issue of ID cards, access cards, etc
• Arrange office maintenance for all departments as per allocated requests from departments. Contact contractors to obtain quotes as necessary in accordance with company policy and instruct work in consultation with Section Head.
• Liaise with all departmental focal points to schedule access to archive room as and when required. Maintain detailed records of access and documents deposited and removed to ensure security of documents and compliance with company policy. Act as focal point for Administration to maintain electronic and hard copy filing systems to store and retrieve documents efficiently.
• Provide general secretarial and clerical support including but not limited to, arranging meeting, preparing agendas for meeting, filing, photocopying, faxing, mailing and covering reception duties as and when required.

The Skills You'll Need to Succeed:

• Solid previous administrator experience.
• Fluent in English both verbal and written. Mandarin preferred.
• Relevant degree, diploma, or secretarial course with minimum of 3-5 years relevant experience.
• Computer literacy, including outlook, word and excel
• Well-developed numeracy and calculation skills

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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