Supply Chain Coordinator

Supply Chain Coordinator - Fixed Term Contract.

Starting November 2025.

Company Background

Hallgarten is one of the UK's leading wine specialists, working with many of the UK's top On and Off Trade businesses. Our award-winning portfolio has over 1,600 wines from every corner of the wine-making world and is at the core of our success. In 2025, we are proud to have been awarded the 'Large Agent of the Year' and 'On Trade Supplier of the Year' trophies by the International Wine Challenge, as well as 'Drinks Company of the Year' and 'On Trade Suppler of the Year' trophies by the Drinks Business. Hallgarten was the leading supplier to The Wine Merchant Top 100 competition 2025, and has won a record number of trophies at the Sommelier Wine Awards. We are also Silver-accredited Investors in People, very proactive with ED&I in the wine industry and the sustainability agenda, and proudly part of Coterie Holdings.

The Opportunity

We are looking for one people to join our professional Shipping Team on a fixed term basis. The successful candidates will be numerate and confident handling many deadlines and queries at one time. They will have a high attention to detail and preferably administrative experience in a FMCG environment.

Key Responsibilities

The Supply Chain Coordinator is a pivotal role within the team and is responsible for the management and maintenance of all systems planning data and smooth expedition of replenishment order consignments into the 3rd Party Logistics operated warehouse.

This is a hands-on position demanding strong attention to detail and excellent communications with our global supplier base and 3rd party logistics partner.

• Check and authorise purchase order confirmations and invoices for all replenishment consignments into the business.
• Monitor and expedite all inbound replenishment orders to ensure they arrive on-time, and both the Shipping and LCB (London City Bond) Receipting are prioritised according to business needs.
• Establish and maintain excellent communication and relationships with all suppliers.
• Ensure that all necessary documentation and customs paperwork relating to importation are available at source and accompany consignments into the UK.
• Check and update product and planning data within the central ERP system, liaise with suppliers and 3rd parties to obtain latest information where appropriate.
• Review and manage the planning system setup ensuring that the correct costs and planning parameters are reflected the database.
• Manage the Item card and Supplier data setup within the ERP and Planning systems.
• Ensure that the systems data is maintained to reflect new wine vintages on a timely basis.
• Liaise with appointed shippers and freight forwarders to ensure a smooth collection and transportation of wine shipments to the UK Distribution Centre.
• Support the Shipping Manager in service partner service review and tendering.
• Manage shipment discrepancies and liaise with suppliers to report and remedy damages, shortages, lateness.
• Managing operational queries from internal customers relating to the 3PL partner (London City Bond) managed London based Distribution Centre (DC).

Requirements

• Attention to detail and numerical accuracy
• Strong Collaborative skills.
• Team player who actively contributes to the team's operation and development
• Analytical approach and strong problem solving skills.
• Excellent written and verbal communication skills.
• 1-2 years' experience in an administrative role ideally in an FMCG or food/drinks environment.
• Good knowledge of MS Office and associated tools.
• Confident using excel
• Working knowledge of or exposure to ERP systems (ideally Bevica)

What is on Offer

• Competitive Salary
• Pension scheme
• 25 Days Annual Leave per annum with the ability to purchase up to 5 days
• Hybrid working available after probation, subject to needs of the business.
• Free parking

Additional Information

This role is based in our Head Office in Capability Green, Luton working in a hybrid way.

Our 5 values are Partnership, Positivity, Passion, Pride and Progression; you will find a collaborative, supportive friendly team at Hallgarten Wines which gives you the platform to succeed and grow.

We are an equal opportunity employer and are committed to equality of opportunity for our current and future employees irrespective of their gender, age, race, disability, marital status, religion or belief, or sexual orientation. We believe that the wide range of perspectives that result from diversity promotes innovation and business success. If you need reasonable adjustments at any point in the recruitment process, please let us know and in your application, please feel free to note which pronouns you use.

Closing date for applications is 31st October 2025, but we reserve the right to close earlier should we find the successful candidate. Please send an up-to-date CV to

Job Types: Full-time, Fixed term contract

Contract length: 14 months

Pay: £25,000.00-£26,000.00 per year

Benefits:

• Casual dress
• Company pension
• Cycle to work scheme
• Employee discount
• Free parking

Work Location: Hybrid remote in Luton LU1 3LU