Facilities Manager

JOB SUMMARY

The Facilities Manager role is to oversee the maintenance, operation, and improvement of our facilities. You will ensure that our physical infrastructure is safe, efficient, and aligned with organisational needs. 

This role includes managing building systems, coordinating maintenance activities, supervising contractors and staff, and driving sustainability and cost-efficiency initiatives. It is integral to the smooth functioning of our operations and offers the opportunity to make a significant impact on the organisation's success and sustainability.

PRIMARY DUTIES & RESPONSIBILITIES.

Under the guidance of the Site Quality Manager, this role entails:

• Supervise, direct, coordinate and plan essential central services such as maintenance, cleaning, waste disposal and recycling.
• Strategise and oversee facility upgrades, repairs, and renovation projects to ensure timely and efficient execution.
• Promptly address and resolve operational challenges and emergencies to maintain seamless facility operations
• Design and develop organisational policies relevant to the facilities department.
• Oversee the coordination of building space allocation and layout, communication services and facilities expansion.
• Draft and prepare tender documents for procuring services from new and existing contractors.
• Analyze and compare costs for required goods and services to ensure optimal value for money
• Develop plans for future growth and improvements aligned with strategic business objectives.
• Manage and lead change to ensure minimum disruption to core activities.
• Ensure the building adheres to health and safety standards and complies with all relevant legislation.
• Coordinate and lead one or more teams to cover various areas of responsibility where necessary.
• Respond appropriately to emergencies or urgent issues as they arise 
• Maintain approved contractor's database ensuring all required documentation is received and filed.
• Coordinate and lead one or more teams to cover various areas of responsibility where necessary.
• Supervising front-of-house reception activities

EDUCATION & EXPERIENCE

A specific degree to enter this role is not necessary, experience in any of the following is advantageous:

• Facility Management
• Engineering (Mechanical, Electrical)
• Business Administration
• Proven experience in facilities management or a related role

• Ability to communicate technical information to non-technical stakeholders
• Provide guidance and foster a collaborative work environment.
• Proficiency with facilities management software and tools

SKILLS & OTHER REQUIREMENTS

You will need to demonstrate:

• Understanding of building systems (HVAC, plumbing, electrical, and mechanical systems)
• Understanding of building management systems (BMS) and smart building technologies
• Familiarity with energy efficiency practices and sustainability initiatives
• Interpersonal, relationship-building and networking skills
• Procurement and negotiation skills
• The ability to multi-task and prioritise your workload.
• Excellent time management skills.
• Excellent verbal and written communication skills.
• Excellent teamwork, organisational and leadership skills and ability to motivate others.
• A practical, flexible and innovative approach to work.
• Understanding of local building codes, health and safety regulations.
• Working and practical knowledge of ISO14001 and ISO50001

WORKING CONDITIONS

As the Facilities Manager, you will operate in a dynamic environment, balancing office-based responsibilities with hands-on work across various building areas. You will frequently move throughout the facility to inspect building systems, address issues, and supervise maintenance or renovation activities.

Additionally, weekend coverage may be required for work that cannot be undertaken during the working week, emergencies or other critical tasks.

SAFETY REQUIREMENTS

All employees are required to follow the site EHS procedures and Coherent Scotland EHS standards.

QUALITY & ENVIRONMENTAL RESPONSIBILITIES

This position will be responsible for the execution and maintenance of the ISO14001, Environmental Management System and ISO50001, Energy Management System standards.

CULTURE COMMITMENT

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome 

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work