Office Administrator

1 week ago

Bolton, Bolton, United Kingdom Spectra Fire and Security Ltd Full time £20,000 - £35,000 per year

Office Administrator – Bolton (Full-time, On-site)

About Spectra Fire & Security

Spectra Fire & Security Ltd, based in Bolton, is a leading provider of integrated fire and security solutions, delivering dependable systems and support to clients across Greater Manchester, Cheshire, and Merseyside since 1990. Our services include design, installation, and maintenance of CCTV, access control, fire alarms, and intruder systems, ensuring our clients' safety and compliance.

Role Summary

We are seeking a highly organised and proactive Office Administrator to support our team at our Westhoughton office. The role is office-based and full-time, with working hours of 8:30am–5:00pm and a one hour lunch break.

Key Responsibilities

  • Handling incoming calls and emails with professionalism
  • Processing invoices, chasing payments, and maintaining accounts records
  • Scheduling engineers and coordinating appointments efficiently
  • Ordering equipment and managing stock levels
  • Accurate data entry, document filing, and updating internal systems
  • Assisting management with administrative tasks as needed

Essential Skills and Experience

  • Minimum 2–3 years' experience in an office administration role (ideally in the fire & security or related technical sector)
  • Confident user of Microsoft Office 365
  • Strong attention to detail and excellent organisation skills
  • Effective communicator, both written and verbal
  • Customer-focused approach with the ability to resolve issues promptly

Desirable Skills for the Industry

  • Familiarity with fire and security systems, scheduling engineers, or supporting compliance processes​
  • Knowledge of relevant British Standards (e.g. BS 5839, BS 5266) or willingness to learn​
  • Experience with accounts or service management software, customer databases, CASH or CRM ​

Benefits

  • 20 days holiday plus 3 additional days over Christmas for admin staff
  • Life insurance policy
  • Positive and supportive workplace culture

Location:
 James Street, Westhoughton, Bolton, BL5 3QR

If you're looking for a varied role in a friendly, professional environment, and want to make a difference in a fast-growing industry, we invite you to apply via LinkedIn or send your CV to

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