Administrator & Receptionist

4 days ago

Oxford, Oxfordshire, United Kingdom Oxford University Press Full time

About the Role

We are seeking a highly professional and personable, part-time, Administrator/Receptionist to oversee the reception area of our Head Office in Great Clarendon Street, Oxford. As the first point of contact for visitors, you will play a crucial role in creating a positive and lasting impression of our organisation. In addition to welcoming guests, you will manage various administrative tasks, including room bookings and other office coordination duties. The ideal candidate will demonstrate exceptional professionalism, strong organisational skills, and the ability to represent our company with the integrity and efficiency.

Key Responsibilities

  • To represent OUP as the first point of contact with visitors giving a professional and welcoming impression of the organisation.
  • To maintain accurate records of visitors, contractors, and employees, issue identification badges, and assist with security procedures to ensure proper access to the building.
  • To provide admin support to the Real Estate team.
  • To be integrated within the Facilities and Security team, identifying and reporting any incidents.
  • To take, record and issue messages for or from visitors.
  • To ensure and maintain the tidiness and general appearance of the reception area.
  • To administer bookings of conference/meeting rooms, including the co-ordination of equipment.

N.B. This is a part time position working 25 hours (12:00 – 17:00 Monday to Friday) per week. This role will work on-site at our Oxford office.

About You

To be successful in this role, you will ideally have/be:

  • Significant experience of providing reception and administrative support for a larger organisation
  • Excellent communication skills
  • Intermediate level IT skills, including Word & Excel
  • Solid organisational skills
  • Reliable and consistent in approach to duties

Benefits

We care about work/life balance here at OUP. With this in mind we offer 25 days' holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies.

We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.

This role comes with a discretionary annual payment.

Please see our Rewards and Recognition page for more information.

Please note this advert may be removed before the advertised end date, so we encourage you to apply as soon as possible.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

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