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Partnership Secretary

2 weeks ago

London, Greater London, United Kingdom Simmons & Simmons Full time £40,000 - £60,000 per year

The role:

We are delighted to offer the brilliant opportunity to join our London office as our new Partnership Secretary, on a permanent basis, playing a pivotal role in supporting the leadership of our dynamic and forward-thinking firm.

The Partnership Secretary is responsible for the efficient administration of the firm, particularly with regard to ensuring compliance with statutory and regulatory requirements and the firm's constitutional documents, and for ensuring that decisions of the Board and IEC are minuted, communicated and monitored. This role will report directly to the General Counsel. 

What will you do:

This role will work closely with the Senior Partner, Managing Partner and General Counsel on a wide range of issues to;

  • Ensure the firm complies with all statutory and regulatory requirements, e.g. Companies House filings, SRA registration and the execution of deeds, leases and guarantees.

  • Ensure that the firm's constitutional processes and procedures are followed.

  • Support the Board, IEC and Audit Committee to ensure agendas are agreed in advance, papers prepared and circulated to the appropriate people, minutes are recorded and actions are progressed in a timely manner. 

  • Maintain the Annual Planner to ensure key events are scheduled in advance and sequenced to avoid any unnecessary conflicts.

  • Provide support and guidance to new partners (internal promotes and lateral hires) particularly around their obligations in respect of the terms set out in the Members Agreement.

  • Organise the Partners meeting ensuring agendas are finalised, papers circulated and minutes recorded.

What we are looking for:

  • Likely to be an experienced Company Secretary who is ICSA qualified and ideally educated to degree level.

  • Good understanding of company secretarial regulations.

  • Detailed understanding of how partnerships operate and the terms contained in a Members Agreement.

  • Well organised, meticulous and thorough but able to navigate the nuances of working in a partnership.

  • Good interpersonal skills with the ability to converse with senior leaders in the firm and external regulatory bodies.

  • Confidential and discrete.

Career Level:

The career level assigned to this role is level 6. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level.

Here at Simmons & Simmons:

Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters, you will work on inspirational and thought-provoking projects, using your influence to create positive impact for our clients, society and the planet. We also ensure that everyone's voice is heard from day one, irrespective of job title, qualification, or background. You'll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities, you will be provided with a platform to excel, enabling you to exceed your career ambitions and do things you never thought were possible.  

Some key information: 

  • We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution. 

  • Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences).  

  • We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.  

  • We bring together the best legal advice from our established legal teams with non-traditional capabilities via Simmons & Simmons Solutions that enhance, expand and differentiate the Simmons offering.  

  • We are proud to rank as a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.

  • We have a range of social and sports committees, summer and winter parties and monthly get togethers.  

  • We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture.  

  • All UK offices have their own artwork collections – including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists.  

  • We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our Business Plan, shaping the future of our next-generation law firm.

Equal opportunities:

We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to: 

  • Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families. 

  • Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require. 

  • Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs. 

  • We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.

We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you're interested in finding out more about this position, please contact the Recruitment Team . To apply for the role, click on the link at the bottom of the page or visit our career page for more details.