Maintenance Planning Administrator

2 weeks ago

Edinburgh, Edinburgh, United Kingdom University of Edinburgh Full time £25,888 - £33,551 per year

Grade UE05: £29,588 to £33,951 per annum

CSG / Estates / Maintenance Services

Full Time Hour: 35 Hours Per Week

Open Ended (Permanent)

We are now looking for a Maintenance Planning Administrator to join our multi-disciplined and busy maintenance team.

The Opportunity:

We now require a Maintenance Planning Administrator to join one of our busy maintenance teams. The role has responsibility for processing, allocating and successfully managing the workflow for all trades operatives within the local team. The post-holder will have excellent organisational and administrative skills, supporting the ordering of technical goods and materials as well as undertaking general admin duties.

You will be joining a team that provides exceptional customer services to an expanding world class estate and will be at ease working with others in an often demanding and high paced environment.

Your skills and attributes for success:

  • Approachable and confident communicator with strong people skills.
  • Experience of work allocation, planning or scheduling the workload of others.
  • Ability to monitor workloads, manage a workflow working to agreed SLAs/deadlines.
  • Experience of purchasing goods and/or services.
  • Good IT skills and experience of working with Microsoft 365 products.
    Excellent organisational skills and the ability to prioritise a busy and changeable workload.

Click to view a copy of the full job description . (opens in a new tab)

Application Information

Please ensure you include the following documents in your application:

  • CV
    Cover letter

As a valued member of our team, you can expect:

  • A competitive salary.
  • An exciting, positive, creative, challenging and rewarding place to work.
  • To be part of a diverse and vibrant international community.
  • Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.

Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).

The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 28th October 2025.

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

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