Administrative Coordinator

5 days ago

Birmingham B LU, United Kingdom HDAesthetic Dermatology and Wellness Full time

Job Overview

We are seeking a highly organised and detail-oriented Operations & Administrative Coordinator to join our team. This role is essential in ensuring smooth daily operations, managing administrative tasks, and providing exceptional customer support. The ideal candidate will possess strong office management skills, proficiency in various software tools, and excellent communication abilities. Bilingual skills are a plus to effectively serve diverse clients and team members. This position offers an opportunity to contribute to a dynamic organisation while developing your professional skill set in a fast-paced environment.

Responsibilities

  • Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
  • Oversee calendar management, scheduling appointments, and coordinating meetings using Microsoft Office and Google Workspace tools
  • Perform data entry, filing, and proofreading to ensure accuracy and organization of all documents
  • Handle bookkeeping tasks using QuickBooks and maintain financial records accurately
  • Provide customer service support via phone, email, and in person, ensuring excellent phone etiquette and client satisfaction
  • Assist with office management duties such as supply ordering, maintaining office equipment, and organising files
  • Support personal assistants or medical receptionists with administrative tasks as needed
  • Manage office correspondence, prepare reports, and support project coordination efforts with strong organisational skills
  • Maintain confidentiality of sensitive information while demonstrating effective time management

Experience

  • Prior office management or administrative experience is required; experience in clerical roles such as medical or dental receptionist is preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and data entry skills
  • Experience with QuickBooks or bookkeeping software is highly desirable
  • Strong customer service background with excellent phone etiquette and communication skills; bilingual abilities are a plus
  • Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
  • Familiarity with office equipment, multi-line phone systems, and general clerical duties such as proofreading and filing
  • Ability to manage time effectively and prioritise tasks to meet deadlines

This role offers an engaging work environment where your organisational talents will be valued. Candidates who are proactive, detail-oriented, and possess excellent communication skills will thrive in this position.

Job Type: Permanent

Pay: £12.50 per hour

Work Location: In person

  • Operations & Administrative Coordinator

    2 weeks ago

    Birmingham B LU, United Kingdom HDAesthetic Dermatology and Wellness Full time £25,600 - £40,000 per year

    Job OverviewWe are seeking a highly organised and detail-oriented Operations & Administrative Coordinator to join our team. This role is essential in ensuring smooth daily operations, managing administrative tasks, and providing exceptional customer support. The ideal candidate will possess strong office management skills, proficiency in various software...

  • Administrative & Coordination Assistant

    5 days ago

    Birmingham B, United Kingdom ALL PURPOSE MAINTENANCE Full time

    Job SummaryWe are seeking a highly organised and proactive Administrative Coordinator to join our team. This role involves providing essential administrative support to ensure the smooth operation of our office. The successful candidate will possess strong organisational skills, excellent communication abilities, and proficiency in various computer...

  • Business Administrator

    1 week ago

    Birmingham B, United Kingdom Hireonline Full time £25,000 - £35,000 per year

    Business Administrator - Jewellery Quarter£24,000 - £24,500 per yearAre you an organised and proactive individual looking to make a difference in a dynamic environment? We are seeking a cheerful and dedicated Business Administrator to join our team in the vibrant Jewellery Quarter.The role of Business Administrator:Managing schedules and coordinating...

  • Clinic Coordinator

    2 weeks ago

    Birmingham B, United Kingdom The MOLE Clinic Full time £27,000 - £42,000 per year

    Job Title: Clinic CoordinatorStarting Salary: £27,000 FTE plus Monthly Bonuses (around £2,500 pa)Experience: Experience in customer facing role is essential, in private healthcare setting desirableStart Date: TBCIntroduction:Are you passionate about healthcare and looking for an opportunity to make a difference? The Mole Clinic, a leader in skin cancer...

  • Administration Coordinator

    4 days ago

    Birmingham, United Kingdom SCC Full time

    **Role**: Administration Coordinator **Location**: Tyseley, Birmingham (SCC operate a hybrid working policy giving you flexible working options) **Salary/Package**: To £22,000 plus company benefits and access to fantastic personal development opportunities SCC is Europe's largest privately-owned IT business, based out of the new £7m HQ office in...

  • Administration Coordinator

    1 week ago

    Birmingham, United Kingdom SCC Full time

    **Role**: Administration Coordinator **Location**: Tyseley, Birmingham (SCC operate a hybrid working policy giving you flexible working options) **Salary/Package**: To £22,000 plus company benefits and access to fantastic personal development opportunities SCC is Europe's largest privately-owned IT business, based out of the new £7m HQ office in...

  • Tissue Coordinator

    2 weeks ago

    Birmingham B, United Kingdom NHS Full time £30,000 - £60,000 per year

    This is a unique, pivotal, and complex Band 3 role that spans both laboratory governance and theatre administration within the Birmingham and Midland Eye Centre (BMEC).The primary focus is to ensure legal compliance for all human tissue activities under the Human Tissue Act 2004 and the HTA Licence held by BMEC. This involves meticulous tissue coordination,...

  • HR/Customer Resolution Coordinator

    5 days ago

    Birmingham B, United Kingdom Spring Housing Association Full time

    Are you an experienced and highly organised administrator looking to take the next step in your career within a supportive and professional environment? We have an exciting opportunity to join our charity, based in North Birmingham, where you'll play a vital role in providing exceptional HR and customer service administrative support across the business.We...

  • Senior Administrator Birmingham

    7 days ago

    Birmingham B, United Kingdom Hireonline Full time £28,000 - £31,500 per year

    Senior Administrator - Birmingham£28,000 - £31,000 per yearAmazing benefits packagePensionPrivate medical insurance25 days holiday (plus bank holidays)Hours:09.00am-17.30pm, Monday to FridayThe role of Senior Administrator:Preparing monthly client property reports, extracting financial/arrears information and tenancy information from Tramps database,...

  • Care Coordinator

    2 weeks ago

    Birmingham B DU, United Kingdom Bournbrook Varsity Medical Centre Full time £28,000 - £42,000 per year

    We are seeking a skilled individual to join our friendly, well established team as a Care Coordinator. Bournbrook Varsity Medical Centre is a training practice with a growing list size of approximately 14,700. We use clinical systems EMIS Web (now known as Optum) and Docman 10. We are situated in a purpose-built, modern surgery in Selly Oak, adjacent to...