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Accounts Assistant

2 weeks ago

Exeter EX BA, United Kingdom a4-9e21-4b73-867f-ff3bbfb60daf Full time

Job Summary

The Finance Administrator will support the Finance Executive with the Finance and Commercial Invoicing functions for aircraft base/line maintenance being carried out at Exeter Aerospace.

Key Responsibilities:

Invoicing

· Assist in managing customer accounts, including creating new accounts and modifying existing ones.

· Raising of Sales Orders so all work is tracked and recorded for billing purposes.

· Generation of invoices, scan backup paperwork and send to relevant customers for payment.

· Raising Credit Memos where necessary and issuing to customers.

· Keeping relevant spreadsheets up to date with details of invoices/credits raised.

· Ensure the subcontract/3rd Party services, airport fees and miscellaneous charges are kept up to date, on a weekly basis, to ensure the final invoices are complete for each check.

Accounts Receivable

· Assist with credit control, including sending out statements and payment reminders.

· Booking payments received to the system and keeping relevant spreadsheets updated.

· Handling of Customer queries with regard to invoices, credit notes and miscellaneous items.

Accounts Payable

· Invoice Processing: Review and verify invoices for accuracy and completeness before processing for payment.

· Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies between vendor statements and internal records.

· Maintain positive relationships with vendors and suppliers, addressing inquiries and resolving issues related to payments or invoices.

· Maintain accurate records of all accounts payable transactions, including invoices, receipts, and payment confirmations.

· Coordinate with the specialist buyers to address discrepancies or issues with invoices held pending approval.

Core Competencies:

· Ability to perform under pressure and be a self-starter.

· Excellent organisational ability with high level attention to detail and logical approach to task sequencing.

· Excellent verbal & written communication skills, including strong interpersonal skills with a focus on collaboration.

· Ability to converse with all levels of seniority including Customers both internal and external.

· Good all round knowledge of relevant IT systems and proficient in MS Office applications especially Excel.

· Willingness to embrace change and to drive improvements within the business.

· Ability to manage multiple priorities across various functions (Commercial)

· Ambitious and honest individual committed to team work and excellence.

· Fluent in English (written & spoken).

· Ability to live and work in the UK

Job Type: Full-time

Pay: Up to £31,686.00 per year

Work Location: In person