Administrative Assistant III
6 days ago
Job Summary
Ready to keep operations running smoothly and support a busy manufacturing site? Join us to manage essential administrative tasks, coordinate resources, and ensure efficient processes that keep production moving. About the RoleAs Site Administration Coordinator, you'll play a key role in supporting site operations through effective administration. From managing purchase orders and vendor communication to maintaining records and coordinating meetings, you'll ensure smooth workflows and compliance. This role requires attention to detail, strong organizational skills, and the ability to work independently.
Where You'll Make a Difference- Use office software and SAP (training provided) to manage site processes.
- Raise purchase orders and liaise with accounts payable for timely vendor payments.
- Maintain filing systems and handle incoming correspondence.
- Respond to internal and external vendor inquiries.
- Oversee general office coordination and maintain calendars for meetings.
- Ensure confidentiality of vendor, staff, and company information.
- Manage front-of-house duties, including vendor sign-in and health & safety compliance.
- Coordinate staff holiday records and assist with scheduling meetings and travel arrangements.
- Minimum 2 years' experience in general office administration.
- Computer literacy and familiarity with office software.
- Knowledge of basic office management principles and record-keeping.
- Strong writing, analytical, and problem-solving skills.
- Experience with SAP or similar systems.
- Ability to manage multiple priorities with accuracy and attention to detail.
- Excellent interpersonal and communication skills.
- Be part of a global company with a collaborative team culture.
- Work in a dynamic environment where your role directly supports production success.
- Competitive compensation and benefits.
- Opportunities for growth and skill development.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
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