Assistant Fleet Manager

Job Title – Assistant Fleet Manager

Location: Dromore, Northern Ireland

Contract Type: Permanent

Due to the on-going growth and development of the GRAHAM business we seek to recruit an enthusiastic, diligent and adaptable Assistant Fleet Manager whose role is to principally assist manage the costs and drivers in a company car or van fleet, keeping efficiency and safety at the top of their agenda. We envisage that the role will evolve to include additional responsibilities within the GRAHAM multidisciplinary teams, and we anticipate that full appropriate development will be provided, where required, to meet the current and future objectives of the role.

Job Description

The Assistant Fleet Manager shall:

• Assist to manage the assessment, selection, ordering and administration of new vehicles in collaboration with relevant stakeholders. This brings in the fleet budget constraints and procurement for each financial year.
• Take Control of Fuel cards and run reports to see if improvements and savings can be made
• Assist HR and Payroll with their respective duties.
• Driver training – Currently Insurance Dept. check the validity of all driver's licences. Identify any specific advanced training that maybe required by drivers.
• Accident Management – Assist Insurance Department with the compiling of information and reports regarding accidents and damages to vehicles. Owned, leased and third party. Accident analysis and consequently driver training should this be a requirement.
• Producing KPI's identifying different aspects of the business and benchmarking of Safety and Environmental aspects.
• End of life vehicles and look at the options and solutions for owned and leased vehicles. Look at the procedure for drivers returning vehicles at the end of their duration, the vehicles condition, mileage, damages, etc. The problems associated with returning damaged vehicles and the tie up with HR regarding the allocation of costs. There is a lot to consider with fleet remarketing, including fleet car auctions, inspections, repairs and reserve prices.
• Assist the Insurance Director with the formulation and roll out of a Company wide drivers handbook.
• Provide support to the other members of the team as required.
• Access the viability of repairs and whole life costs with regard to repair or replacement of vehicles.
• Review hired vehicles and what is the best for the Company. Agnew's currently offer a hired vehicles as do Enterprise.
• Safety and Risk Management. This will involve SHE input.
• Review the current telematics system and see how this tool can be optimised to identify and obtain Environmental, Safety, Behavioural, Fuel Consumption and any other relevant data.
• Identify and advise of any new legislation, laws and regulations that require dovetailing into the GRAHAM policies and procedures.
• Looking at the future of the fleet and the best and practicable options for the Company.
• Ensure the Company achieves compliance to the Best Practice Guide for the Maintenance, Inspection and Thorough Examination of Mobile Cranes

This job description is intended to give the post holder an appreciation of the role envisaged for the Plant Services Co-ordinator and the range of duties to be undertaken.

It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Technical Competencies

Essential

• Relevant experience in a Fleet Management environment
• Demonstrate strong communication skills
• Demonstrate enthusiasm for personal and professional development
• Demonstrate a high level of attention to detail
• Positive and self-motivated individual with the ability to work as part of a team and on own initiative
• Demonstrate ability to take responsibility and be able to respond quickly to issues raised
• Demonstrate an ability to develop innovative solutions to work related issues
• Have achieved or be eligible to undertake the Transport Certificate of Professional Competency and a NVQ Level 3 in the Introduction to the Management of Thorough Examinations

Desirable

• A Degree or equivalent qualification in a relevant engineering discipline
• Demonstrate an excellent knowledge of vehicles
• Demonstrate an excellent knowledge of IT especially the Microsoft suite

Health & Safety

Desirable

Have obtained appropriate CSR/SAFEPASS/CSCS or similar card

Behavioural Competencies

Essential

Commercial Awareness: strong business acumen combined with the creativity and vision to meet customer needs and GRAHAM business requirements.

Leadership skills: Communicates and gains team commitment to a vision, able to motivate staff and provide direction and vision.

Effective Communication skills: Able to adapt communication to audience and create detailed written documents and reports. Able to maintain and manage communication links with a variety of stakeholders. Presents a professional image and promotes the Brand.

Customer Focus: Takes time to question and understand the real, underlying needs of the customer, beyond those initially expressed. Always works closely with customers, developing an independent view of their needs and acting in their long term interest

Initiative: is able to work alone to get results in an effective way. Understands and seeks to minimise waste in resources and processes. Adopts and encourages others to adopt new ways of working. Ability to work unsupervised.

Team Player: Always willing to be involved in other activities to achieve company objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment.

Our Commitment:

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the

first choice for people from all backgrounds. We seek to promote respect for the individual and equality of

opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us

know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email: hr-
• Phone:

As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum

essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:

• Email:
• Phone:

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or

qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or

evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.