Finance & Office Assistant

2 days ago

Glasgow, Glasgow City, United Kingdom CCA Recruitment Group Full time £25,000 - £40,000 per year

Job Title: Finance & Office Assistant

Location:
Glasgow East

Reports To:
Managing Director

Salary
: DOE

Company:
Our Client – A specialist in remedial electrical works and compliance services.

About Our Client

Our client is a trusted provider of remedial electrical services, delivering high-quality solutions to ensure compliance and safety across commercial and residential properties. They are seeking a proactive and detail-oriented Finance & Office Assistant to support their growing operations.

Role Overview

This role combines financial administration and accounts payable, client engagement with general office management to ensure smooth operations within a business focused on remedial electrical works. The successful candidate will manage financial records, invoicing, and supplier payments while supporting day-to-day office functions.

Key Responsibilities

Finance Duties

  • Maintain accurate financial records using Xero (experience essential).
  • Update and manage the internal Job Register to track costs and invoices for remedial electrical projects.
  • Generate and process invoices in Xero.
  • Implement and manage integration between Xero and job management software.
  • Prepare and manage Accounts Payable and Accounts Receivable.
  • Process and track supplier and subcontractor invoices, ensuring timely payments.
  • Monitor and chase outstanding client debts; reconcile weekly statements against internal records.
  • Collect and process weekly timesheets from operatives.
  • Liaise with external accountants for bookkeeping queries.

General Office Duties

  • Support where appropriate admin staff, assign tasks, and monitor performance (if applicable).
  • Manage office supplies and inventory.
  • Maintain employee attendance and leave records.
  • Oversee fleet and plant records.

Skills & Experience

Essential:

  • Proficiency in Xero accounting software.
  • Strong organizational and time-management skills.
  • Excellent attention to detail and accuracy.

Desirable:

  • Experience in electrical contracting or compliance services.
  • Familiarity with job management software integrations.
  • Supervisory experience.

Personal Attributes

  • Proactive and self-motivated.
  • Strong communication skills.
  • Ability to work independently and as part of a team.

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