Programme Administrator

Part-time, 0.6 FTE @ 21 hours per week

Based in Liverpool with occasional international travel

The Liverpool School of Tropical Medicine (LSTM) is seeking a Programme Administrator to join our Programme Management team. This role offers an exciting opportunity to support a portfolio of cutting-edge research programmes aimed at improving maternal and neonatal health in low-resource settings, particularly within Sub-Saharan Africa and Asia.

As a Programme Administrator, you will play a pivotal role in supporting the NIHR Global Health Unit on the Prevention and Management of Stillbirths and Neonatal Deaths, alongside other high-impact projects focused on reducing maternal and neonatal mortality.

The successful candidate will provide high-level administrative support to a dynamic research environment. You will be highly motivated, efficient, well-organised, pro-active, and be able to take initiative.

Key Responsibilities:

• Provide day to day administrative support to the Director of CWNH and the wider CWNH team
• Maintain office information systems and databases to maintain appropriate records of research activities
• Manage all travel arrangements for team members
• Organise team meetings, seminars and events as required
• Process all items of expenditure including credit cards, purchase orders, invoices etc.
• Support proposal development activities for funding applications
• Organise Unit related meetings of Country Leads, Management Group, International Advisory Board including preparation of agendas and associated papers, minute taking and following up actions
• Support the preparation of communication and dissemination materials, including website and social media channels
• Support quarterly finance reporting with partners in Africa and Asia, providing guidance and support on funder compliance
• Be a point of contact for partners to maintain records of research outputs and impact, supporting monitoring and evaluation for programme reporting

The ideal candidate will demonstrate:

• Educated to GCE A Level (A-C) or equivalent
• Experience of providing diary management and administrative support to senior members of a team
• Experience of providing high level administrative support across projects including organizing multi-partner meetings
• Understanding of university finance, research and administrative systems
• Understanding of research funding regulations, budgets, compliance and reporting
• Experience of managing travel arrangements for international meetings including completion of risk assessments
• Excellent time management and organisational skills

(For a full list of essential and desirable criteria please refer to the job description and person specification)

Application Process: To apply for the position please follow the apply link and upload your CV and covering letter.

Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.

Inclusion is central to our values at LSTM.

We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age, and disability. LSTM selects candidates based on skills, qualifications, and experience.

We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.

About LSTM

Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations, and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.

Look at some of the great work we have achieved over the past year by viewing our annual report:

LSTM actively promotes Equal Opportunities and Safeguarding Policies