Collections Data Migration Assistant – 12-Month FTC

Be part of the vision; be part of RIBA.
RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

Salary:
£30,000 per annum based on location and experience

Location:
London/Hybrid working

Hours:
35 hours per week, full time, 12-month fixed term contract, ending January 2027

About The Role
The RIBA Collections is RIBA's four-million-strong collection of architectural drawings, photographs, manuscripts, books, models and associated artefacts. It is one of the very oldest, largest and richest collections of its kind anywhere in the world. The collections are a world-class research resource and are at the heart of RIBA's exhibition and learning programmes.

We are seeking to appoint a Data Migration Assistant as part of the Library and Collections Systems team based at the various RIBA Collections sites in London with some hybrid working. The Library and Collections Systems team is responsible for the data and systems for the RIBA Library and Collections. This is an opportunity to join an organisation with ambitious plans under the House of Architecture programme, click for more information.

This role is primarily responsible for migration data into the new collections management system, and development of new data processes with the wider Library and Collections team.

What are we looking for?
Essential

• Degree in field of Library/Museum or Archives or equivalent experience
• Experience working in a data related role in an archive/museum/library.
• Strong knowledge of AACR2, RDA, and MARC, Spectrum and ISAD (G) cataloguing standards and protocols
• Experience of working with Collections Management Systems [CMS] or other data management systems. Experience with Axiell Collections would be preferrable.
• Accuracy and attention to detail when dealing with records and data management

Desirable

• Excellent organisational skills and ability to prioritise and self-manage workloads
• Attention to detail and ability to work quickly and accurately
• Good experience of team and collaborative working with colleagues and an organisation's stakeholders

Why Join us?
Our Benefits
RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here.

If you would like to apply for the position, please view the full job description below (found at 'supporting documents') and submit your CV and covering letter using the form below. Please note that applications without a covering letter will not be considered and for this position, "Work Examples" are not required. Additionally, please ensure that you complete our Equal Opportunities Monitoring Form which will be submitted separate from your application.

Closing date: Sunday 30th November 2025
Interview date: Tuesday 9th December 2025
Due to high volumes of applications, we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch. We may also close an advert earlier than the date above if we receive enough quality applications.
Please note that you must be able to demonstrate that you have the Right to Work in the UK. We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.
RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.

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