Bookkeeper/Administrator Construction

Job title-Bookkeeper/Administrator Construction

Timeless construction is a well established, growing and unique construction company. We are passionate about what we do and about our team. We have the highest expectations of our staff

The Administrator/bookkeeper is to assist with all administrative tasks necessary for the day-to-day operation of the company, particularly financial matters.

You are directly responsible to the office manager has your line manager.

This is a diverse role, involving multiple tasks at any one time and requiring high standards of personal organisation, good computer skills, a flexible approach and excellent interpersonal skills.

The applicant must be highly motivated, reliable, meticulous and totally trustworthy.

Main responsibilities Bookkeeping and Financial matters

Forward invoices to project management software

Process invoices in Xero with 100% accuracy

Process employee payroll with 100% accuracy

process regular subcontractors payroll with 100% accuracy

Locate and process missing invoices

reconcile accounts in Xero

complete CIS returns

complete Vat returns,

Prepare payment runs with thorough cross checking of statements etc.

Asset with CITB returns

assist with tax returns

assist with finance applications

manage project management software

manage xero prepare reports and refine

assist with returns to companies house

send payment reminders for unpaid invoices

Knowledge, skills and experience required

The role requires:

Required

• A proven record of success in a similar role.

• Excellent knowledge and experience of working with Xero accounting software.

• Computer literate in Mac or Microsoft office applications (Word, Outlook, Excel)

*

• Excellent communication skills.
• Excellent organisational skills.
• Excellent analytical and problem-solving skills.

*

• Excellent numeracy and bookkeeping skills

• High attention to detail and ability to close out tasks

• Willingness to support colleagues and contribute to wider team activities

• An understanding of financial management

Preferred

• Experience of working in a small team

• Knowledge of basic HR procedures

• Experience of working with iTrade software or equivalent

• Bookkeeping/Accounting Qualification, minimum AAT 2, preferable level 3, or equivalent.

• A good knowledge of the construction industry.

Character and competence

Our administrator must be

• Honest
• Trustworthy
• Hardworking
• Diligent
• Kind
• Humble and willing to take constructive criticism
• Servant hearted
• Willing to take responsibility
• Highly self motivated
• Well-presented and professional approach

You must be willing to take on and help foster our company mission statement, values and distinctive and culture. See appendix 1.

Hours of Work:

16-24 hours per week office based

Benefits:

Pension

28 days holiday pro rata

Free Parking / Beautiful Location

Tea/Coffee

Ongoing Training / Career Progression

Appendix One

Mission statement

We exist to deliver Projects and Products that are crafted methodically and effectively ensuring the high quality of all details, seen and unseen.

We exist to foster a skilled, zealous and dedicated team, emboldening the to deliver meaningful products and projects in Cornwall and beyond.

We exist for the good of our staff, the good of our customers and the good of our community.

Values and distinctive

We value honesty and integrity

We value kindness and respect for others.

We value the natural world and seek to use natural products and care for the environment

We value history and those who have gone before being passionate to conserve old properties and old crafts.

We value excellence in craftsmanship that delights in doing things well.

We value excellence in efficiency

We value excellence in attitude.

We value excellence in design that creates beauty and aesthetics that are deeper than a coat of paint.

We value humility and a willingness to accept responsibility and continue to learn.

We aim to create a company culture that is positive, encouraging, and rewarding. We want to see our staff improve and progress as individuals and as craftspeople. We want them to have time and space for the things that they value.

Culture

Timeless Construction Culture.

• Ruthless honesty. We do not lie cheat or steal, we are transparent in our pricing and invoicing.

• Total Integrity .We do what is right no matter what.

• A positive work environment for team members.

• Every Team Member is a person and should be treated with respect. The wellbeing of each Team Member and their family are of high importance and value to the company

• A positive work site for the customer - i.e. making sure that bad language is kept to a minimum and the team are polite and well mannered.

• A willingness to do hard things and go the extra mile for the benefit of our customers, co workers and the company.

• Excellence in craftsmanship.

• Model a love of the craft and a passion for quality workmanship encourage and recognise excellent craftsmanship

• Excellence in efficiency

• Model hard work and self motivation, set small targets and push to achieve them, staying late to finish key activities.

• Excellence in attitude

• Model an attitude that speaks and acts positively about the challenges we are facing and the people we are working for and with. We do not denigrate ourselves or others. We do not tolerate negative gossip. Problems are to be handled with honesty, forthrightness, kindness and professionalism

Job Type: Part-time

Pay: £13.50-£18.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• Company pension
• Free parking

Work Location: In person