Corporate Sales Administrator

Location

Southampton

Region

Hampshire

Category

Toyota - Southampton (STS)

(Sales)

Vacancy Type

Permanent/Full Time

Salary

£25,000

Job Summary

The Driving Spirit

Based in the South and South-West of England, Snows Motor Group is an AM Top 50 automotive retailer covering 20 brands across 54 franchises. We differentiate ourselves from our competitors by delivering an exceptional level of service to both our customers and manufacturing partners.

The Corporate Sales Administrator is a member of the Corporate Sales team and reports to the Corporate Sales Director. The Corporate Sales Administrator will provide administration support, organisational and other office-based tasks to the Corporate Sales Director ensuring efficient production of corporate sales reports and proactive collation of debts.

Your day

Your day as a Corporate Sales Administrator will include:

• Print off all daily Invoices from Manufacturers System (EDM) and upload on to Internal system.
• Liaises with the Corporate Sales team and vehicle supply to process vehicle orders in line with the sales order.
• Update Corporate Customers weekly with the status of all orders either using Relevant Portal systems or Email.
• Upload required information on to Ideal File (Delivery Notes, RAV etc)
• Completes all pre-delivery related administration (e.g., vehicle registration utilising RAV.)
• Liaise with other Departments Daily regarding Work or Accessories Required
• Liaise with Corporate support Daily regarding vehicles that need to be Pdi'd and cleaned for deliveries.
• Works with Corporate Sales Manager and complete sales invoicing, ensuring all costs are included.
• Update Corporate Customers weekly with the status of all orders either using Relevant Portal systems or Email.
• Keep Order bank Spread Sheet updated daily.
• Liaise with customers once cars arrive into stock and Book deliveries with appropriate delivery agent.
• Email Brokers/ Leasing Companies Copies of Delivery Notes, RAV, Invoices on a daily basis as required.
• Provides appropriate data input for the Dealership financial reporting and customer database management purposes.
• Promote and maintain positive people relations across the group.
• Any other ad hock duties.
• The Sales Administrator may also be asked from time to time to carry out other tasks not outlined above. Such tasks shall be reasonable and commensurate with the ability of the employee.

Have you got what it takes?

• Able to plan, organise self and meet agreed work deadlines.
• Good listener with the ability to advise and support our teams across the Group.
• Able to assimilate information quickly and provide considered responses.
• Strong work ethic and adaptable to change.
• Attention to detail and maintains good, accurate quality of work.
• Ability to work to tight deadlines to achieve the business needs.
• Able to react positively to organisational and market changes.
• Good analytical, problem solving and planning skills.
• Able to research a subject and find an appropriate solution.

What is in it for you?

• Full training and support to help you immerse yourself in the role and Snows values.
• 30 days holiday, inc. Bank holidays plus additional holiday entitlement as recognition of length of service with Snows at 5,10,15, 20, 25, 30 years anniversary. (Pro rata for part time employees).
• Discounted MOTs, Service & Parts.
• Recommend a Friend Bonus/ Introducing a Customer Bonus.
• Life Assurance Benefit.
• Snows Contributory Pension Scheme.

• BEN – Employee Assistance Programme.

• Excellent development opportunities to learn & grow with Snows.

• Role dependant – tool box insurance /company car scheme/ Uncapped earnings potential through commission or bonus structures.

Hours of Work

Monday to Friday 08:30 – 17:00pm (with 1 hour for lunch)

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Due to the volume of applications, only shortlisted applicants will be contacted. If you do not hear back from us within 2 weeks of applying, please assume you have not been successful on this occasion.

** Important Consent Note ** By clicking the "Submit Application" button, you are expressly giving your consent for us to retain and share your CV within the Snows Group. This is for the purpose of highlighting your details to other roles within the Group which may be suitable for you. As a result, you are giving your consent to receive verbal and email contact from Snows for the purposes of discussing our available roles with you. Snows will not use your details for any other purpose or share your details with any third parties outside of the Group. If you do not give your explicit consent for the reasons stated above, please do not click the "Submit Application" button.

Thank you for applying to Snows.