Billing Administrator

This is a hybrid position (1-2 days a week in either Bedford or Thurleigh)

Join the UK's largest B2B used vehicle service

At BCA, we're altogether, more. More than just a normal vehicle remarketing company. More than just any other place to work. We're Europe's largest vehicle remarketing company, the backbone of the UK's automotive supply chain, the best place to build the career you want.

Now, this is where you fit in…

We're looking for down-to-earth people, with bags of energy, ready to make their mark on the automotive industry. This is your opportunity to play a critical role in how we operate as a business.

We are looking for a Billing Administrator to join our team. You will be raising/distributing system and manual invoices to the required tight deadlines – Daily, Weekly, Fortnightly, Monthly and ad hoc whilst following the specifically set up processes agreed with individual clients. Dealing with billing and invoice queries with internal and external customers.

Key Responsibilities:

• Generate daily and weekly invoices in company's own billing system
• Follow processes to create correct backing documents for consolidated invoicing
• Manual invoicing from instructions sent to the Billing Inbox
• Raising credit notes upon business requests
• Follow specific account processes for monthly billed clients, create and distribute TMPs. Deal with operations rejections, queries and adjustments. Communicate with internal/external clients and drive the resolution of the checking and authorisation of TMPs to generate monthly invoices.
• Single vehicle invoicing for Corporate PDI – Communicate with the Corp PDI team and the logistics team on any discrepancies found before generating invoices
• Distribute generated invoices to relevant parties via email or upload invoices onto client portals
• Work closely with Credit Control to resolve any invoices in query, update Access with notes regarding any invoice queries that are being dealt with
• Join in meetings with Operations or Clients when discussing new agreements or invoicing issues
• Update billing processes and distribution lists as of when the need arises

Key Skills:

• Excellent organisational and time management skills
• Good written and spoken communication skills
• Excellent numeracy skills
• Strong Excel (up to the level of the use of formulas, pivot tables) and system skills
• Excellent accuracy and attention to detail
• Ability to work as a part of a busy team
• A flexible and adaptable approach to work
• The ability to use your own initiative
• Financial and Billing environment (eg. Access Dimensions, Navision, Fusion, AS400, D365) - advantageous

We've put everything in place to ensure you thrive. Competitive salaries, strong core values and an excellent benefits package that includes:

Onsite parking

Company Pension Scheme

Cycle to work scheme

An Employee Assistance Programme

Enhanced maternity, paternity, and adoption leave

Access to trained Mental Health First Aiders

Access to BCA Rewards which provides online and store discounts with a range of retailers

And so much more…

As the automotive industry changes, we're changing with it - putting our people in the front seat for the journey. We're the number one in what we do for a reason and that's because of the people we have on our teams. If you want to be a part of a business like this; unrivalled, exciting and appreciative of the work you do, join BCA.

We are proud to be Level 1 Disability Confident and committed to ensuring our recruitment process is inclusive and accessible.

Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief, or disability.