Engineering Administrator

2 weeks ago

Solihull, Solihull, United Kingdom Spire Healthcare Group plc Full time £25,000 - £35,000 per year

Job Description
Engineer Administrator | Spire Parkway Hospital | Private Hospital | 15 hours per week, Part Time | Solihull | Excellent benefits
Spire Parkway have an exciting opportunity for Engineer administrator to join our team on a permanent basis. The role is 15 hours per week, and the main purpose is to provide efficient and effective administrative support to the Engineering department.

Spire Parkway Hospital in Solihull, West Midlands offers a comprehensive range of private hospital services. Our hospital is rated Good by the CQC for all parts of the inspection except for Patient Care, which is rated Outstanding. The report states, "Staff treated patients with compassion and kindness, respected their privacy and dignity, took account of their individual needs, and helped them understand their conditions. They provided emotional support to patients, families and carers."

Our dedicated hospital team are passionate about excellent patient care and we offer a range of specialist treatments to patients across Birmingham, Warwickshire and the West Midlands. This includes diagnostic services, rehabilitation, cutting-edge surgical procedures and excellence in specialist fields like orthopaedics, women's health and cancer care. We have 51 bedrooms and five operating theatres.

Duties And Responsibilities

  • Request, raise and reconcile all engineering purchase orders on SAP.
  • Facilitate all administration processes supporting engineering services.
  • Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation.
  • Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors.
  • Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately.
  • Manage all contractors in line with HS21/HS16 Control of Contractors Policy.
  • Manage internal and external communications such as e-mails and telephone calls as required.
  • Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP.
  • Assist CSSD with yearly SGS audit.
  • Prepare reports and documentation and assist with internal and external audits.
  • Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links.
  • Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer.
  • Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers.
  • Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards.
  • Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies.
  • Undertake any training or development as required to acquire skills and knowledge to undertake role competently
  • Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post.

Qualifications And Training And Experience

  • Good standard of secondary education with demonstrable literacy and numeracy skills.
  • Previous experience of a similar role in an office and / or customer service environment.
  • Competent with Excel and spreadsheet development and management.
  • Working knowledge of Microsoft word.

Benefits
We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

  • 35 days annual leave inclusive of bank holidays
  • Employer and employee contributory pension with flexible retirement options
  • 'Spire for you' reward platform - discount and cashback for over 1000 retailers
  • Free Bupa wellness screening
  • Private medical insurance
  • Life assurance

We commit to our employees' well-being through work life balance, on-going development, support and reward.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care.

Spire Healthcare are proud to be an equal opportunities employer.
We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
For us, it's more than just treating patients; it's about looking after people.
About Us
At Spire Healthcare, caring is our passion. We have been putting patients at the heart of everything we do for over 25 years. We're committed to looking after people, both patients and staff. We deliver high standards of care to our insured, self-pay and NHS patients across 39 hospitals and 33 clinics, medical centres and consulting rooms. Our successful business is led by an experienced and stable senior management team, we provide the highest quality of care through the latest medical technology, new facilities, and a focus on inspiring leadership and employee development.

We have achieved our market leading position because of our Purpose, which is to
'make a positive difference to people's lives through outstanding personalised care'
. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated 'Good' or 'Outstanding' by the Regulators; these are sector leading standards.

About The Team
At Spire Parkway Hospital, we're a leading provider of private hospital treatments for our patients across the Midlands and beyond. We offer specialised and personalised healthcare through fast access to consultations with specialists in a wide range of treatments, supported by advanced imaging and diagnostic technology.

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