Office Manager

2 days ago

Edinburgh, Edinburgh, United Kingdom Eazzi Recruitment Full time £25,000 - £40,000 per year

Office Manager

Location:
Newbridge

Contract:
Full-time, permanent

Salary:
Competitive (DOE) + benefits

Reports to:
Senior Leadership Team

About the role

We're looking for a highly organised and proactive
Office Manager
to ensure the smooth day-to-day running of a busy and fast-paced office. You'll support three senior directors by managing diaries, coordinating travel, handling basic accounts and admin, and overseeing customer order processing.

This is a hands-on, standalone role with no direct reports — ideal for someone who thrives on organisation, variety, and making things run like clockwork.

Key responsibilities


•
Diary & travel coordination
– Manage and prioritise multiple calendars, schedule meetings, arrange travel, accommodation, and expenses.


•
Office operations
– Be the go-to person for the office; oversee supplies, post, couriers, facilities and basic H&S checks.


•
Accounts & finance admin
– Process purchase orders, invoices, expenses, and supplier bills; assist with reconciliations and reporting.


•
Order processing & administration
– Manage customer orders from input to delivery, maintaining accurate systems and records.


•
Documentation & compliance
– Prepare proposals, quotes, and client packs; keep contracts, insurance records and policies up to date.


•
Executive support
– Prepare meeting agendas, take minutes, track actions, and maintain efficient information flow.

What you'll bring


• Previous experience as an Office Manager, Operations Administrator, PA/EA, or similar.


• Excellent organisational and multitasking skills with sharp attention to detail.


• Confident communicator who can prioritise and work independently.


• Proficient with MS Office/Google Workspace and familiar with CRM/shared systems.


• Basic bookkeeping and invoice/expense experience (Xero/Sage/QuickBooks a bonus).


• Professional, discreet and reliable under pressure.

Nice to have


• Experience scheduling engineers, field teams or logistics.


• Familiarity with order-to-cash or ERP systems.


• Full UK driving licence.

Benefits


• Competitive salary (DOE)


• Pension scheme


• Supportive, close-knit team with variety and autonomy in the role

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